Minute Clerk

Kirklees Council; Kirklees; Hybrid; GBP 10,000 - 40,000; Part time

Job summary

An established industry player is seeking individuals for the role of Governing Body Minute Clerk. This part-time position offers flexible hours and the opportunity to work with various schools across Kirklees. As a minute clerk, you will play a vital role in documenting meetings, ensuring accurate records of key decisions and discussions. Full training will be provided, along with support from a dedicated team, allowing you to develop your skills in school governance. If you have a keen interest in education and are looking for a rewarding opportunity that fits around your schedule, this role could be perfect for you.

Benefits

Flexible working hours

Full training provided

Access to CPD opportunities

Support from central team

Qualifications

• Access to word processing and email/internet facilities is essential.
• Ability to produce high-quality work and good communication skills are required.

Responsibilities

• Take notes and create minutes from School Governing Body meetings.
• Submit minutes to the Governor Clerking Service within 7 working days.

Skills

Good listening skills

Communication skills

Word Processing

Ability to produce work to a high standard

Willingness to learn School Governance Regulations

Tools

Microsoft Word

Email/Internet facilities

Job description

We adopt a ‘name blind’ approach to shortlisting. Recruiting managers will not have access to personal information, including your name and contact details, until a shortlisting decision has been made - please note that this also includes any CV uploaded. Equality monitoring information is not accessible by recruiting managers at any stage.

Organisation: Kirklees

Directorate: Children & Families

Service Area: Learning & Early Support

Job Category: Learning Services

Hours: Various

Number of Jobs: Numerous

Location(s): Across Kirklees

Position type: Permanent, Casual

Grade: Grade 5

Salary: £84.84 per meeting plus mileage

DO YOU NEED TO EARN EXTRA CASH WHILST BEING ABLE TO WORK FLEXIBLE HOURS?

DO YOU HAVE AN INTEREST IN EDUCATION? IF SO, HAVE YOU CONSIDERED BECOMING A MINUTE CLERK FOR SCHOOL GOVERNING BODIES?

Several vacancies exist for a Governing Body Minute Clerk (part-time evenings) – various vacancies within Kirklees.

Kirklees Council is very keen to support the work of school governing bodies and academies by finding able people to act as minute clerk at governors’ meetings. A Governing Body meets around six times a year (in term time), usually in the evenings. You could work for more than one school or clerk governors’ committee meetings to increase your earnings. Most Governing boards have adopted a hybrid way of meeting; therefore, some meetings may be clerked remotely.

The most immediate role of a minute clerk is to take notes of the key points and decisions at School Governing Body meetings and at home turn them into minutes using an agreed template (using Microsoft Word). Minutes are then submitted (via Digital Kirklees) to the Governor Clerking Service within 7 working days. You are not a governor; you do not vote, or contribute directly to the debate.

Full training will be available as well as access to support and guidance from the central team to help you fulfil the expectations of the role. On appointment, you will take part in an online training programme which is aimed at broadening your knowledge of school governance and developing clerking skills. A Guidance Handbook and further information will also be provided on appointment. In addition, you will have access to attend termly briefings as well as CPD opportunities for accreditation.

Requirements for this role:

• You will need access to Word Processing and email/internet facilities.
• Ability to produce work to a high standard.
• Good listening and communication skills.
• A willingness to learn the application of School Governance Regulations and procedures.
• Having your own transport is desirable.

Part of the selection process will require you to attend and shadow an experienced clerk at an actual governing body meeting and take minutes.

Amerjit Sahota is the manager for this role, please contact them on 01484 221000 for an informal discussion, or if you need any more information.

We know there’s a wealth of talent among people who have a disability and we encourage applications from people with all differing abilities. So, if you need any support completing an application form, or any other format for the application or Job Description please contact the Recruitment Team for help by email: [e-mail] or phone: [phone] and ask for ‘Recruitment’.

We are committed to safeguarding and promoting the welfare of vulnerable adults and children and young people and expect all staff and volunteers to share this commitment.