Midstream P2P & Documentation Specialist

CBRE Group, Inc.; Southampton; On-site; GBP 32,000 - 42,000; Full time

Job summary

CBRE Global Workplace Solutions is hiring a Midstream Operations Support to back financial processes and document management across UK Midstream. You will support Purchase-to-Pay, manage POs, and maintain key documentation in OIMS/CIMS systems.

The role requires SAP PtP experience, strong SharePoint/extranet site management, and advanced MS Office skills. You will engage with contract owners and senior management to maintain accuracy and drive efficiencies.

Qualifications

• SAP Purchase to Pay experience.
• Strong experience creating and managing SharePoint and Extranet sites, including structure, permissions, and functionality.
• Advanced proficiency in MS Office Suite.
• Over 4 years’ administrative experience supporting corporate clients in a fast-paced environment.
• Proven ability to work independently, manage competing priorities, and meet deadlines under pressure.
• Highly organised with strong analytical skills and excellent attention to detail.
• Confident stakeholder communication skills, including engagement with senior management.
• Demonstrated commitment to Health & Safety standards and compliance.
• Customer-focused approach, delivering high-quality internal and external service.
• Awareness of data protection, controls, and governance requirements.
• Continuous improvement mindset with a focus on adding value and driving efficiencies.

Responsibilities

• Act as a key point of contact for contract owners, Procurement, Payables, Buying, Strategic Buying, vendors, senior Midstream management, Financial Analysts, TM’s, and DTM’s—troubleshooting issues and responding to queries.
• Support the Purchase-to-Pay (PtP) process in collaboration with Procurement and Payables teams.
• Manage Midstream blanket purchase orders, ensuring all annual POs are raised and maintained in line with business requirements and deadlines.
• Oversee purchase order requests, ensuring all submissions include accurate financial coding and up-to-date vendor details.
• Steward and manage the UK PtP Support mailbox, ensuring timely response and resolution of queries.
• Create, design, and maintain SharePoint sites; act as a subject matter expert for SAP procurement issue resolution.
• Manage critical documentation within OIMS and CIMS systems, including the processing and publishing of new and revised procedures and manuals.
• Maintain and steward the Managed Document Register to ensure accuracy and compliance—ensure document management processes comply with RMG, MPI, confidentiality requirements, and database record standards.
• Manage WCP permits, checklists, and tags—ensuring they are updated, stocked, and distributed as required.
• Coordinate and minute CBRE monthly meetings.
• Organise events, including conferences, liaising with EMs personnel to meet all requirements.
• Act as Ergonomic Lead for all Hythe Terminal and Block 22 personnel.
• Steward monthly starter/leaver meetings.
• Conduct asset independent verification activities.
• Maintain and update distribution lists to ensure accuracy.

Skills

SAP PtP

MS Office

Tools

SharePoint

Extranet

OIMS/CIMS

Job description

CBRE Global Workplace Solutions is hiring a Midstream Operations Support to back financial processes and document management across UK Midstream. You will support Purchase-to-Pay, manage POs, and maintain key documentation in OIMS/CIMS systems.

The role requires SAP PtP experience, strong SharePoint/extranet site management, and advanced MS Office skills. You will engage with contract owners and senior management to maintain accuracy and drive efficiencies.