Microsoft Licensing Optimisation Officer

County Durham and Darlington NHS Foundation Trust; Tees Valley; On-site; GBP 42,000 - 65,000; Full time

Job summary

County Durham and Darlington NHS Foundation Trust is seeking a Microsoft Licence Optimisation Officer to govern and optimise Microsoft licensing, ensuring value for money and compliance. The role focuses on migrating users to appropriate E1 licences, reporting utilisation, and identifying cost-saving opportunities across the Trust.

The post holder will collaborate with staff across disciplines, deliver specialist licensing guidance, and support procurement decisions while driving digital

Qualifications

• Experience with licensing governance and cost control practices.
• Ability to analyse licensing utilisation and extract actionable insights.
• Familiarity with Microsoft 365 licensing and cloud services.

Responsibilities

• Monitor Microsoft 365, Azure and Power Platform licence allocation and utilisation.
• Ensure licences are assigned according to Trust policies and requirements.
• Identify inactive or duplicated licences and apply corrective action.
• Manage licence reclamation for leavers, movers and role changes.
• Produce licence utilisation and optimisation reports regularly.
• Recommend cost-saving licence realignments and downgrades.
• Advise on free licensing entitlements where appropriate.

Skills

Licensing governance

Data analysis

Cost optimization

Microsoft 365 licensing

Tools

Power BI

Job description

The Microsoft Licence Optimisation Officer will support and deliver the effective management, governance, optimisation and reporting of Microsoft licensing across the Trust. The postholder will be responsible for ensuring that Microsoft licences are correctly assigned, utilised and monitored to maximise value for money, ensure compliance, support digital transformation initiatives and reduce unnecessary expenditure. A key element of this role is to migrate users from Microsoft Office 365 E3 licensing to E1 licensing utilising Microsoft Teams for shared folderfile access and migrating data from shared network drives and personal folders to secure Teams folders and OneDrive in a timely manner, working closely with Trust staff of all disciplines to complete the migration while providing technical solutions to ensure the migration and use of the E1 license is successful. The role will provide specialist support and advice on Microsoft licensing models including Microsoft 365, Azure, Power Platform, Copilot and associated cloud services. The postholder will identify opportunities to reduce licensing costs, improve utilisation, support procurement decisions and ensure that the Trust receives maximum benefit from existing investments.

Licence Optimisation

• Monitor Microsoft 365, Azure and Power Platform licence allocation and utilisation.
• Ensure licences are assigned in accordance with Trust policies and business requirements.
• Monitor inactive, under-utilised or duplicated licences and apply corrective action.
• Ensure licence reclamation processes for leavers, movers and role changes.
• Analyse consumption and utilisation data to identify optimisation opportunities.
• Produce regular licence utilisation and optimisation reports.
• Identify opportunities to downgrade, realign or reassign licences to reduce expenditure.
• Support the Trust in maximising use of free licensing entitlements where appropriate.
• Generate cost-saving recommendations.
• Apply agreed license cost saving recommendations.

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.

Full Job Descriptions can be found in the adverts supporting documents.

Over reliance on AI-generated content is discouraged and may diminish the applicant's chances of success.

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