Merchandising Admin Assistant

The White Company; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in the retail sector is seeking a Merchandising Admin Assistant to support the Merchandising team with tasks including purchase order management, stock allocation, and trade analysis. This entry-level position offers a competitive salary and excellent benefits like discounts, holiday pay, and personal development opportunities, plus a chance to work in an engaging and supportive environment.

Benefits

Up to 50% discount and access to regular Sample Sales

23 days holiday rising to 25 with service

Holiday Buy: opportunity to buy up to 5 days

Group Personal Pension scheme upon joining

Discretionary bonus scheme

Wagestream Money Management app

Structured support from Learning and Development Hub

Free daily fruit basket

Working from home option on Mondays and Fridays

Social events throughout the year

Qualifications

• Strong skills in Excel (Pivot Table, Vlookup), Word and Outlook.
• Retail experience highly desirable.
• Ability to demonstrate numerical competency.

Responsibilities

• Assist in raising purchase orders and maintaining information accuracy.
• Allocate stock to stores and respond to branch queries.
• Produce accurate weekly trade reports and analyze sales.

Skills

Excel

Numerical competency

Retail experience

Tools

Dynamics NAV

Mplan

TXT

BI

Job description

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Our Role

The core responsibility of the Merchandising Administration Assistant is to assist the Merchandising team in all aspects, with focus on retail stock allocation, raising purchase orders, managing intake levels and general administration.

What you'll be doing

Purchase order & Intake management

• To raise purchase orders and ensure that all orders are correctly maintained on the system. To demonstrate awareness of key dates, lead times and critical path deadlines.
• To ensure that information such as price, quantity, delivery date and supplier are correctly maintained.
• To manage supplier confirmation and intake delivery schedule.
• To keep up to date with Buying, QA and Suppliers in weekly Critical Path meetings. To ensure availability issues are flagged to Assistant Merchandiser.
  
  

Allocations

• To efficiently allocate stock to stores, to review store grading and IAQs, to ensure optimums are set correctly at all times across all channels.
• To work closely with Branch Merchandising, and respond promptly to store queries.
• To develop a thorough working knowledge of the allocation system, and use it to maximise retail sales and profit.
• To ensure weekly replenishment is in line with forecast and trade actions.
  
  

Trading

• To produce accurate and comprehensive weekly trade report, end of season and ad-hoc analysis.
• To review weekly sales at option level and suggest trading actions.
• To update central reports i.e. Back Order Report, Out of Stock Report and Availability Report each week.
  
  

Merchandising Systems

• To develop a thorough working knowledge of all Merchandising systems – namely, Dynamics NAV, Mplan, TXT and BI.
• To ensure product seasonality is correctly set up and maintained within Mplan and TXT systems.
  
  

Commercial Awareness

• To undertake regular store visits. To produce appropriate business reports after each visit and follow up action plans.
• To undertake competitor visits on a regular basis and feedback any relevant points.
• To understand the critical dates and deadlines in both the planning and trading process.
• To build relationships with key business stakeholders.
  
  

Training and development

• To instigate appropriate improvements to working practices and systems.
• To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.
  
  

The Skills & Experience That You’ll Need

• Strong skills in Excel (Pivot Table, Vlookup) , Word and Outlook.
• Retail experience highly desirable
• Ability to demonstrate numerical competency
  
  

What we’ll offer you

At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.

• Discount -Up to 50% discount and access to regular Sample Sales
• Holiday - 23 days rising to 25 with length of service
• Holiday Buy – opportunity to buy up to 5 days holiday
• Pension Scheme - enrolled in our Group Personal Pension schemes upon joining the business.
• Bonus - In addition to our competitive salaries, all our employees are entitled to join a discretionary bonus scheme (based on policy eligibility)
• Perkplace Benefits Platform – offering a variety of discounts across well-being and lifestyle
• Wagestream Money Management app - access to Wagestream gives you power over your pay and supports financial wellbeing
• Continued Development – We offer structured support from our own in-house Learning and Development Hub
• Life Assurance
  
  

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Working from Home - option to work from home on Mondays and Fridays
• Social - Christmas party/social events throughout the year
• Seasonal Sample Sales
• Volunteer Day - with a charity of your choice
• Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping centre with shops restaurants/bars/cinema and gyms
  
  

Our Equality Diversity and Inclusion statement of commitment

At The White Company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.

We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated. Where you can feel you belong.

We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.

We'd love you to join us on our journey.

Our Sustainability statement of commitment

We are committed to building a sustainable legacy that will enable a brighter future for people and our planet.’ We believe this should be reflected in everything we do.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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