Senior Merchandising Admin Assistant (Senior MAA)

OMNES; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in fashion retail is seeking a Senior Merchandising Admin Assistant to support merchandising and buying teams with administrative tasks. Key responsibilities include inbound tracking, allocation of new products, and managing onboarding processes. The ideal candidate should have 1-3 years of experience in a similar role and strong skills in stock management and Excel.

Qualifications

• 1-3 years in merchandising admin or similar role.
• Strong understanding of stock management processes.
• Proficient in Excel (pivot tables, VLOOKUP).

Responsibilities

• Track inbound stock and coordinate deliveries.
• Manage product onboarding and allocations.
• Monitor trade reports and propose product replenishments.

Skills

Stock management

Allocation tracking

Communication skills

Excel proficiency

Team collaboration

Job description

As a Senior Merchandising Admin Assistant (Senior MAA), you will play a critical role in supporting the merchandising and buying teams with day-to-day administrative tasks. You will assist in the efficient tracking, allocation, and onboarding of products across various platforms and channels, including ASOS, Selfridges, Next, John Lewis (JL), along with new channels. You will manage product deliveries, track stock movements, and provide key insights into inventory management to support trading and replenishment decisions.

Key Responsibilities:

Inbound Tracking & Delivery Coordination:

• Inbound Tracking: Actively track inbound stock, ensuring timely deliveries and flagging any potential delays or issues early.
• Range Plan Review: Work closely with the buying team to review the range plan and highlight any changes that may impact WSSI (Weekly Sales, Stock & Intake) and marketing planning.
• Slippages & Key Replenishment: Monitor slippages and key replenishment, ensuring proactive communication with teams about product status.

Admin Support:

• Size Analysis Support: Action sizing for new lines and repeats, along with pulling data for sizing analysis and making recommendations to the Senior AM.
• Update Line Cards: On a weekly basis update line cards highlighting any significant changes to the merchandising team. Monthly reforecast with the Senior Assistant Merchandiser.

Allocation & Replenishment:

• Allocation of Newness: Allocate new product arrivals based on the allocation planner, ensuring timely deliveries to stores and partners.
• Store Allocations: Perform main store allocations based on warehouse delivery schedules, ensuring stock arrives promptly.
• Replenishment: Review weekly trade reports to propose replenishment and recalls to support trade and company KPI’s
• Sample Management: Oversee sample management for partner shoots ensuring products are sent in a timely manner,
• Weekly Reviews: Conduct weekly live tracker checks for channels, ensuring no products are stuck or experiencing errors.

Onboarding & Product Go-Live:

• Onboarding Products: Handle the end-to-end onboarding process for new products, ensuring accurate data entry into partner templates.
• Go Live Support: Ensure products go live on partner platforms by coordinating with internal teams and partners, and conducting weekly liver tracker checks.

Additional Responsibilities:

• Trade Reports: Supporting with running of trading reports, collating feeback from stores.
• Logistics Support: Work with the logistics team to schedule and arrange product deliveries and ensure packing lists are generated and accurate.
• Analysis support: Support with product analysis to feed into company lessons learnt.

Skills & Qualifications:

• Experience:
  • 1-3 years in a merchandising admin or similar role within fashion or retail (experience in product onboarding and allocation is essential).
  • Strong understanding of stock management, allocation, and intake tracking processes.
  • Proficient in Excel (pivot tables, VLOOKUP, etc.).
  • Strong written and verbal communication skills to liaise with internal teams, partners, and external stakeholders.
  • Ability to work in a fast-paced, deadline-driven environment
  • Collaborative and adaptable, able to work effectively within a cross-functional team.