Merchandising Admin Assistant

Dover Street Market; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as part of the Buying and Merchandising team, where you will play a crucial role in managing stock flow and ensuring timely deliveries. This position offers a dynamic environment where you will collaborate with various suppliers and support the Stock Control team. Ideal candidates will possess strong organizational skills, a relevant degree, and a passion for the luxury fashion industry. With a generous clothing allowance and employee discounts, this role is perfect for those looking to grow in a creative and inclusive workplace.

Benefits

20 days holiday plus Bank Holidays

Generous Clothing Allowance

Up to 60% Employee Discount

Access to RetailTrust

24/7 Access to VirtualGP service

Cyclescheme

Eyecare Vouchers

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• Strong commercial knowledge and product focus.

Responsibilities

• Manage Purchase Orders and ensure timely deliveries.
• Liaise with Warehouse for stock processing and discrepancies.
• Support Stock Control and attend weekly meetings.

Skills

Excel

Communication Skills

Numerical Skills

Collaboration Skills

Commercial Knowledge

Education

Bachelor's Degree or Equivalent Experience

Tools

JOOR

RetailPro

FarFetch STORM

Sage

Job description

Working as part of the Buying and Merchandising team, this role is instrumental in driving the flow of stock through the business; from Purchase Order management, through to timely deliveries and coordination of key launches across Store and E-Shop. The right candidate will be exceptionally organised and capable of managing communication with the many varied suppliers of Dover Street Market International.

Key responsibilities include but are not limited to:

• Proactive upload and management of Purchase Orders – from JOOR through to DSM Retail System (RetailPro)

• Reviewing deliveries weekly ensuring all stock arrives within set timelines and within DSM compliancy guidelines

• Liaising closely with Warehouse to ensure stock is processed quickly and any discrepancies are addressed without delay

• Supporting Stock Control team in the processing of stock

• Attend and contribute in weekly meetings – communicating feedback from reports, key deliveries / launches and brand initiatives

• Deputising for Assistant Buyer in absence – including presenting information in meetings

• Support Buying functions throughout market

• Managing Sage invoice workflow ensuring all are checked thoroughly and any discrepancies addressed

• First point of contact for warehouse and store queries

• Monthly Concession Invoice reporting

• Reconciling daily non-inventory-number sales

The Ideal Candidate:

• Relevant Bachelor’s degree or equivalent experience

• Good commercial knowledge and extremely product focussed

• Experience of JOOR and FarFetch STORM platform is helpful

• Strong collaboration skills to partner with cross-functional team

• Previous experience gained within a luxury fashion business is highly desirable but not essential

• Proven ability to interpret and react accordingly to sales reports

• Must be able to use Excel to a good standard (eg. Pivots, formulas, formatting)

• Numerical – comfortable with simple calculations (eg. Margin, variances, percentages etc)

• Confident with delivering information effectively to large groups

What We Offer:

• 20 days holiday plus Bank Holidays, increasing with each year of service up to 5 additional days
• A generous Clothing Allowance
• Up to 60% Employee Discount
• Access to RetailTrust, our Employee Assistant Programme
• 24/7 Access to our VirtualGP service
• Cyclescheme and Eyecare Vouchers

Equal Opportunity:

The diversity of our workforce is what makes us unique, creative and connected.

As an equal opportunity employer, we work hard to ensure that candidates and employees are treated fairly. We do not tolerate discrimination of any kind. We welcome people from all courses of life - age, race, gender, sexuality, disability, and more - and strive to make everyone feel like they belong.

We review our recruitment selection criteria, hiring processes and onboarding often. The goal is to be as diverse and inclusive as possible.

Put simply: we welcome everybody, respect everyone's stories, and celebrate our differences.