Medical Staffing Administrative Assistant

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Development opportunities

Employee assistance programme

Discounted gym membership

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking a Medical Staffing Administrative Assistant within the Surgical Division. The role supports Medical Staffing Administrators in planning activities, rotas, Medirota changes, and inductions to ensure efficient staffing operations within the division.

The successful candidate will provide routine information with tact, prioritise tasks, communicate effectively, and work both independently and as part of a team.

Qualifications

• Excellent organisational skills and the ability to prioritise work.
• Excellent communications skills
• Ability to work independently and as part of a team
• Ability to work under pressure and meet deadlines
• Daily concentration required for data handling
• Answers queries throughout working day
• Assistance implementation and management of Medirota

Responsibilities

• Provide and receive routine information requiring tact or persuasive skills.
• Assist with the management of rotas and implementation of Medirota, changeovers and inductions of junior staff.
• Support Medical Staffing Administrators in monitoring and managing planned activities for all medical staff within the division.
• Ensure efficient and effective organisation and delivery of staffing issues for the division.

Skills

Organisational skills

Communication skills

Teamwork

Work under pressure

Data handling

Query resolution

Medirota system administration

Job description

Medical Staffing Administrative Assistant

Company:

Company: University Hospitals of Derby and Burton NHS Foundation Trust

A Vacancy at University Hospitals of Derby and Burton NHS Foundation Trust.

An exciting opportunity has arisen for a Medical Staffing Administrative Assistant within the Surgical Division.

The role will support the Medical Staffing Administrators in the monitoring and management of the planned activities for all medical staff within the Business Unit / Division.

They will assist with the management of the rotas and implementation of medirota, changeovers and inductions of junior staff to ensure efficient and effective organisation and delivery of all aspects of operational medical staffing issues for the Business Unit / Division.

• Provide and receive routine information requiring tact or persuasive skills.
• Excellent organisational skills and the ability to prioritise work.
• Excellent communications skills
• Ability to work independently and as part of a team
• Ability to work under pressure and meet strict Trust deadlines
• Daily concentration required for data handling
• Answers queries throughout working day
• Assistance implementation and management of Medirota

Closing date of applications: 08 October 2026

Interview date: 21 October 2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4thbusiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI-generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipSkilled worker: Health and Care Visa | NHS Employers

Important visa information:Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on theSkilled Worker visa: Your partner and children - GOV.UK

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Skilled worker: Health and Care Visa

Read about the Health and Care Visa for employing overseas nationals (excluding Irish citizens) under the points-based immigration system.

This advert closes on Wednesday 7 Oct 2026

University Hospitals of Derby and Burton NHS Foundation Trust

University Hospitals of Derby and Burton NHS Foundation Trust

University Hospitals of Derby and Burton NHS Foundation Trust