Medical Secretary Trafford

Gmmh; Urmston; On-site; GBP 26,000 - 27,000; Part time

Job summary

Greater Manchester Mental Health Foundation Trust is seeking a part-time Medical Secretary at Moorside Unit, Trafford General Hospital, Urmston. You will type medical documents, manage minutes, and handle diary duties for Consultants, supporting a busy clinical team.

Role requires medical terminology knowledge, strong organisation, and adherence to data protection and confidentiality standards. DBS checks apply and sponsorship is variable.

Qualifications

• Knowledge of Data Protection and patient confidentiality.
• Understanding of medical terminology and NHS knowledge.
• Competency-based qualification or demonstrable experience in admin.
• Experience with EPR systems is desirable.

Responsibilities

• Provide administrative support within the medical secretary team for Consultants and clinicians.
• Type medical documents and other correspondence; action minutes/typing tasks.
• Diary management for consultants and ensure targets are met.

Skills

Data Protection and Patient Confid​​​e

Medical Terminology

Mental health and NHS knowledge

EPR systems knowledge

Education

Competency based qualification or demonstrable experience

Job description

Main area Admin Grade Band 3 Contract Permanent Hours Part time - 24 hours per week (Monday and Friday 08:00am to 17:00pm and Wednesday 09:00am to 16:30pm.) Job ref 437-8176204

Site Medical Secretaries, Moorside Unit, Trafford General Hospital Town Davyhulme, Urmston Salary £25,760 - £27,476 Pro Rata Salary period Yearly Closing 23/10/2026 23:59

Job overview

Please note - This role is not eligible for sponsorship under current immigration rules.

At GMMH we are investing significantly into our Community Mental Health provision.

Role is based at Moorside Unit which is a patient facing site at Trafford General Hospital in Trafford. Working in a fast paced environment providing administrative support within the Medical Secretary team for Consultants and clinicians within the Trafford Directorate. We are looking for a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. Duties will include typing of medical documents and other correspondence, actioning any requirements identified in minutes/typing, along with diary management of consultants.You will be responsible for supporting the Trust in achieving relevant performance targets.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

To support the medical secretary team, in providing a comprehensive administrative service to the medical teams within the Trafford Directorate.

We are looking for a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities.

Duties will include typing of medical documents and other correspondence, actioning any requirements identified in minutes/typing, along with diary management of consultants.You will be responsible for supporting the Trust in achieving relevant performance targets.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

See attached detailed job description and person specification:

• Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years

Knowledge

• Data Protection and Patient Confidentiality.
• Medical Terminology, Mental health and NHS knowledge.

Education

• Competency based qualification or demonstrable experience.

Skills and Abilities

• EPR systems knowledge.

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website www.nhsemployers.org

The Trust mandates all post holders who require a DBS for their role to subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration throughout your employment with GMMH.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Use of Artificial Intelligence (AI) when writing job applications

A candidate may utilise the help of AI when writing job application.The assessment of an application is made on its entirety and most times AI-generated content does not fully grasp the context and requirements of the job one applies for thus producing inaccurate and misleading information, especially in the supporting statement section of an application that can lack real life examples of one’s achievements, success and challenges.

We have added a disclaimer to our application process advising that the use of AI is monitored. GMMH reserves the right to follow up with a candidate at the interview on specific responses and those examples used in the supporting statement to explore it further.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click here .

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

The Home Office introduces new changes from 22/07/2025 that impact the health and care sector, you may wish to familiarise with it here .

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.

We will consider relevant experience outside the NHS to calculate your salary on appointment. Please contact our Recruitment Team for more information.

Please note, this vacancy may be closed at any time if sufficient applications have been received

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

As a service user, relative or carer using our services, sometimes you may need to turn to someone for help, advice, and support.