Medical Secretary- Surgery & Anaesthetics B4

NHS Scotland; Greenock; On-site; GBP 22,000 - 30,000; Full time

Job summary

NHS Scotland is seeking a specialized medical secretary to provide essential administrative support to Consultants. The role involves coordinating patient care pathways, maintaining confidentiality, and interacting with various stakeholders in a dynamic healthcare environment. Applicants should possess excellent communication skills and relevant NHS experience.

Qualifications

• Experience with NHS systems essential including Trak and Clinical Portal.
• Sound understanding of Board/Departmental policies required.
• Waiting list experience is desirable.

Responsibilities

• Provide comprehensive secretarial and administrative service to a Consultant(s).
• Coordinate the patient’s pathway and respond to service enquiries.
• Prioritize and schedule workload to comply with NHS targets.

Skills

Excellent communication skills

Confidentiality

Initiative

Resource management

Tools

NHS systems (Trak, Clinical Portal)

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this post is negotiable.

The post holder will

• provide a comprehensive secretarial and administrative service to a Consultant(s) and their team(s).
• act as a focal point for the provision of help and advice to staff members, patients and professionals in relation to service enquiries and co-ordinate the patient’s pathway.
• use a great deal of initiative and resource whilst exercising a high degree of confidentiality, diplomacy and tact
• be responsible for prioritising and scheduling their own workload to ensure compliance with NHS Greater Glasgow and Clyde, and Scottish Government targets
• be required to assist in organising and prioritising the Consultant(s) administrative workload to aid effective forward planning e.g. notification of cancelled/reduced clinical sessions due to annual leave/study leave; thereby ensuring efficient use of resources.
• be aware of their level of responsibility and actions and as such take ownership of their post.
• ensure that they undertake all statutory/mandatory training and, in conjunction with the Line Manager, develop their training as required by their own objectives and those of the service.
  
  

The role is extremely specialised and diverse in providing medical secretarial support for the provision of inpatient and outpatient clinical care to patients. A sound understanding of Board/Departmental policies and procedures is necessary, together with excellent communication skills to ensure that the required information is passed on accurately and timeously. Experience with NHS systems is essential including Trak and Clinical Portal. Waiting list experience is desirable.

Informal contact: Lorraine Wheeler, Urology Waiting List Manager, [e-mail] 07814313241

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact in the first instance.