Medical Secretary - Respiratory

The Methodist Church in Britain; Aylesbury; On-site; GBP 21,000 - 27,000; Part time

Benefits offered by this job

Learning and development opportunities

Flexible and agile working

Generous annual leave entitlement

NHS pension

Access to NHS discount schemes

Health and wellbeing services

Job summary

Stoke Mandeville Hospital in Buckinghamshire is seeking a Senior Medical Secretary to lead the administrative team within the Respiratory Service on a 12‑month, part‑time contract. You will provide a full medical secretarial service, including audio typing of letters and reports, transcription of notes with advanced terminology, and clinic session organisation.

You will also manage the department’s office operations, oversee medical administrative staff, and ensure GDPR confidentiality in all

Qualifications

• GCSE English grade C or above or equivalent
• RSA II typing or equivalent
• Medical secretarial or medical terminology course or equivalent demonstrated ability

Responsibilities

• Deliver a full, high-quality medical secretarial service including timely audio typing of clinic letters, reports and clinical documentation
• Organise group clinic sessions and provide general administrative support for the department
• Transcribe handwritten clinical notes and audio dictation, including advanced terminology, correcting grammar for clarity
• Act as first point of contact for the department, resolving enquiries or delegating them to other staff
• Manage the day-to-day running of the office, prioritising workload to meet deadlines
• Produce and distribute outpatient letters, clinic results and other correspondence to Trust standards
• Manage a team of medical administrative staff
• Handle information in line with GDPR and confidentiality guidelines
• Complete tasks efficiently within agreed timeframes
• Interpret varied pronunciations when transcribing dictation

Skills

Audio typing

Medical terminology

Organisational skills

Communication skills

Teamwork

GDPR compliance

Education

GCSE English or equivalent

RSA II typing

Medical secretarial/terminology course

Tools

Microsoft Office

Job description

This 12-month, part-time Senior Medical Secretary post leads the administrative team in the Respiratory Service at Stoke Mandeville Hospital. The work centres on a full medical secretarial service: audio typing clinic letters and reports, transcribing handwritten clinical notes that contain advanced terminology, organising clinic sessions and running the department's office day to day. The post also manages a team of medical administrative staff and requires travel between the trust's three hospital sites. Internal applicants can apply for secondment, but need line manager endorsement before applying.

What the job involves

• Deliver a full, high-quality medical secretarial service, including timely audio typing of clinic letters, reports and clinical documentation
• Organise group clinic sessions and provide general administrative support for the department
• Transcribe handwritten clinical notes and audio dictation, including advanced medical terminology, correcting grammar for clarity and consistency
• Act as first point of contact for the department, resolving enquiries or delegating them to other team members
• Manage the day-to-day running of the office, prioritising workload to meet deadlines and keep correspondence moving
• Produce and distribute outpatient letters, clinic results and other departmental correspondence to Trust standards
• Manage a team of medical administrative staff
• Handle information in line with GDPR and Trust confidentiality guidelines
• Complete tasks efficiently, accurately and within agreed timeframes
• Interpret varied pronunciations when transcribing dictation

What’s required

Qualifications

• GCSE grade C or above, or equivalent, in English language
• RSA II typing, or equivalent
• Medical secretarial or medical terminology course, or equivalent demonstrated ability

Experience

• Experience of working in a busy office environment
• Experience of audio typing
• Experience of working with highly confidential data

Skills & knowledge

• Knowledge of Microsoft Office products
• Good written and telephone communication skills to liaise with staff at all levels
• Ability to organise and prioritise a busy workload
• Happy to work as part of a team
• Ability to cover the duties of other secretarial staff

Other

• Willing to travel between the three hospital sites within the trust
• Able to maintain a flexible approach to the role and duties

Nice to have

• Experience of working within the NHS in a similar setting
• Knowledge of the Data Protection Act 1998 and maintaining patient confidentiality
• Knowledge of Trust systems

What’s offered

• Learning and development opportunities to support career progression
• Flexible and agile working
• Generous annual leave entitlement
• NHS pension
• Access to NHS discount schemes
• Health and wellbeing services