Medical Secretary/Receptionist

NHS Jobs; Salford; On-site; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Career development and training

Rewards & Benefits Ely-Vate

Wellbeing support

Blue Light Card

Life Assurance

Onsite parking

Job summary

Elysium Healthcare is seeking a Medical Secretary/Receptionist for Braeburn House in Salford. This role combines medical administration and front-desk reception, supporting clinicians, managing diaries, drafting letters, and handling confidential service-user records.

The post is part-time (33.5 hours/week) with a pro rata salary around £26,013, and a comprehensive benefits package including career development and wellbeing support. DBS checks apply.

Qualifications

• IT skills including Microsoft Office.
• Experience of audio typing.
• Strong communication and organisational skills.
• A minimum of 4 GCSEs or equivalent.
• Knowledge of Mental Health and medications.
• Ability to manage stressful situations.
• Demonstrated ability to maintain confidentiality.
• Accuracy, efficiency, timeliness and diligence with minimal supervision.

Responsibilities

• Support the Registered Clinician with letters and general documentation.
• Note taking during meetings chaired by Clinical leads; assist with minutes as requested.
• Receive, record, and amend typing for spelling/grammar within deadlines.
• Contribute to administration, development and evaluation of regulatory matters.
• Co-ordinate the hospital diary and clinician whereabouts; book meetings.
• First point of contact for staff and visitors at reception; answer calls professionally.

Skills

Microsoft Office

Audio typing

Communication

Organisation

Confidentiality

Education

GCSEs or equivalent

Tools

Microsoft Office Suite

Job description

Do you have administration experience and are looking to step into a new role? Join Braeburn House as a Medical Secretary/Receptionist and enjoy a career where you are valued and supported to be the best you can be. Working 33.5 hours per week, you will be responsible for providing administrative/reception support to medical team at Braeburn House. From managing their diaries, planning meetings to updating records, you will be able to turn your hand to any admin related task. This position is a dual role, working as the part time Medical Secretary, you will work alongside the Registered Clinicians assisting with confidential paperwork, service users records and GP letters. You will liaise with external agencies to get up-to-date information on service users and GP letters. As our part time Receptionist, you will play an essential role in creating a professional, friendly and supportive experience for everyone who visits the hospital. You’ll ensure all visitors are greeted politely, directed appropriately, and that the relevant staff are informed of their arrival promptly and efficiently. There’s also a huge range of courses on offer to help grow and develop your career. If you have the aspiration, capability and dedication, Elysium Healthcare can give you the support and opportunities to help you achieve your career goals.

Responsibilities

• Supporting the Registered Clinician with letters and general documentation
• Supporting all meetings as minute taker as requested chaired by the Medical Director, SMT or ad hoc.
• Receiving and record typing, checking, and amending for spelling and grammatical errors, completing within given deadlines
• Participating in the administration, development and evaluation of regulatory matters
• Coordinating the hospital diary and the whereabouts of the clinicians
• Booking in meetings
• Arranging Conference Calls
• To be the first point of contact for staff and visitors at reception, answering inbound calls promptly and professionally
• Transferring calls to the relevant staff or taking messages, passing these along to the relevant staff in an efficient and timely manner
• Ensuring that all visitors sign in to meet the requirements of health & safety and are provided with visitors passes so they can be identified as visitors to the hospital
• Ensuring that visitors leaving site have signed out so that hospital staff are aware they are no longer on site
• Ensure that all keys and alarms are allocated and signed out to staff and signed back in at the end of shift/visit.
• Ensuring that the key management paperwork is accurately completed so that key management can be evidenced for regulatory purposes
• Ensure all visitors to the Hospital read and sign the contraband item list
• Complete radio response checks daily to ensure that compliance with radios are adhered to

Requirements

• IT skills including Microsoft Office
• Experience of audio typing
• Communication and organisational skills
• A minimum of 4 GCSEs or equivalent
• Knowledge of Mental Health and medications
• Ability to manage stressful situations
• Demonstrated ability to always maintain confidentiality
• Accuracy, efficiency, timeliness, and diligence are displayed in the accomplishment of all assigned duties with a minimum of direct supervision

Location

Where you will be working: Location: Charles Street, Salford, Manchester, M6 7DU You will be working at Braeburn House, a modern purpose-built rehabilitation and recovery service for males suffering from a primary diagnosis of a Mental Health illness that have already progressed in their journey of recovery but still require further support and intensive interventions.

Benefits

• Annual base salary of £26,013 (Pro rata - 33.5 hours per week)
• The equivalent of 33 days annual leave including bank holidays (Pro rata) – plus your birthday off and the option to buy additional annual leave, in our annual selection window
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite free parking

About your next employer

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person’s individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.