Medical Secretary/MDT Co-ordinator

Leeds Teaching Hospitals; Leeds; On-site; GBP 26,000 - 36,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking a Senior Medical Secretary for the Paediatric Liver and Renal Service at Leeds Children's Hospital. The role supports consultants and the multidisciplinary team, coordinating clinics, patient pathways and correspondence to ensure timely patient care.

The post involves supervising a small team of medical secretaries, driving service improvements, and ensuring high standards of administrative processes within a busy clinical environment.

Qualifications

• Experience as a medical secretary or equivalent administrative role in healthcare.
• Ability to manage complex diaries and patient pathways.
• Strong verbal and written communication and interpersonal skills.
• Experience supervising clerical staff and coordinating teams.

Responsibilities

• Supervise and support a small team of medical secretaries and clerical staff.
• Provide comprehensive secretarial and PA support to consultants and the clinical team.
• Coordinate patient pathways, clinics, and waiting times.
• Monitor and handle clinical correspondence within Trust standards.
• Coordinate MDT data management and generate relevant reports.

Skills

Medical secretary experience

Diary management

Communications skills

Team supervision

Job description

We are looking for an enthusiastic, organised, and proactive Senior Medical Secretary to join our Paediatric Liver and Renal team at Leeds Children's Hospital.This is an exciting opportunity for an experienced medical secretary or administrative professional to play a key role in supporting consultants, clinicians, and the wider multidisciplinary team in delivering outstanding patient care.

Working in a busy and rewarding environment, you will provide comprehensive secretarial and personal assistant support, manage patient pathways, coordinate complex diaries, oversee clinical correspondence, and help ensure patients receive timely and efficient care throughout their treatment journey.

Main duties of the job

As a senior member of the administrative team, you will supervise and support a small team of medical secretaries and clerical staff, helping to maintain high standards of service delivery while driving continuous improvement in administrative processes.

You will also act as the service MDT Co-ordinator, supporting data quality initiatives, producing reports, and ensuring accurate clinical data is maintained for both internal and external stakeholders.

The successful candidate will have excellent organisational, communication, and prioritisation skills, with experience of working in a healthcare administrative or medical secretarial environment. You will be able to work independently, manage competing demands, and build effective working relationships with patients, families, clinicians, and colleagues across the organisation.

If you are passionate about delivering excellent patient-centred services and are looking for a varied and rewarding role within a specialist paediatric service, we would love to hear from you.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

For questions about this job, contact:

Name: Stacey Boardman

Position: Business Manager

Email: [e-mail]

Shortlisting Date: 19th October

Interview Date: week commencing 2nd November 2026

Why you should join our Team

Leeds Children’s Hospital covers 27 medical and surgical specialties and is one of the largest specialist children's hospitals in the country. We have over 20 inpatient wards, employ over 800 nurses and last year held over 170,000 outpatient appointments and treated over 25,000 surgical patients both electively/non-electively.

What you will bring to the role

The successful candidate will provide comprehensive secretarial and administrative support to consultants and the wider clinical team within the Paediatric Liver and Renal Service. They will be responsible for managing patient pathways, coordinating clinics and appointments, monitoring waiting times, handling patient and family enquiries, and ensuring clinical correspondence is processed within Trust standards.

The post holder will also supervise a small team of medical secretaries and clerical staff, support service improvement initiatives, coordinate multidisciplinary team (MDT) data management, and work closely with clinicians and managers to ensure the smooth running of the service and the delivery of high-quality patient care.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are....

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this in consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.