Medical Secretary - Dermatology

Transformation Unit; Birmingham; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Sandwell and West Birmingham NHS Trust in Birmingham is seeking a Band 4 Medical Secretary to join the team. You will provide a comprehensive secretarial service to consultants within a busy Dermatology Service and ensure timely clinical correspondence according to Trust policy.

Experience in medical secretarial work (or AMSPAR) is required, along with English GCSE and typing qualifications. The role involves coordinating patient pathways and supporting clinical teams to deliver an efficient

Qualifications

• Relevant medical secretarial experience (or AMSPAR).
• GCE/GCSE English or equivalent, Grade C or above.
• RSA II Typing/Word Processing or equivalent.
• Shorthand qualification, 60 wpm or above.
• RSA III Typing/Word Processing or equivalent.

Responsibilities

• Actively managing the administrative processes related to patient pathways and supporting clinical teams.
• Co-ordinating, navigating and tracking a caseload through outpatients, day case, diagnostics, referral to treatment and discharge.
• Advocating for patients by case-managing their journey and handling queries, concerns and appointments.

Education

GCE/GCSE English

RSA II Typing/Word Processing

Shorthand 60 wpm

RSA III Typing/Word Processing

Job description

Here at Sandwell and West Birmingham NHS Trust we’re committed to recruiting and supporting a diverse workforce and we welcome applications from all parts of the community. We are committed to having a team that is made up of diverse skills, experiences and abilities whilst employing people to our organisation who meet our Trust values of ambition, respect and compassion. With the opening of our new hospital, Midland Metropolitan University Hospital, it’s the coming together of expertise from every corner of our organisation and a show of our commitment to provide better healthcare and create more jobs and so much more. We at the Trust actively encourage Black and Minority Ethnic (BME) and disabled applicants, as well as members of the armed forces community and value the positive impact that difference has on our teams. We are committed to equality and diversity within our workforce.

Job overview

Are you looking for a challenge?

SWB are looking for a band 4 Medical Secretary to join our team!

It would be your role to provide a comprehensive medical secretarial service to consultants and supporting teams within a busy Dermatology Service. To work collaboratively with other medical secretarial colleagues to ensure clinical correspondence is produced and distributed within timescales as per Trust Policy.

Applicants must have relevant medical secretarial experience (or AMSPAR) otherwise we will not be able to continue with your application

Main duties of the job

Actively managing the administrative processes associated with patient pathways and contributing to the effectiveness of clinical teams (including patient experience, patient flow and waiting list management) for specialty teams.

Co-ordinating, navigating and tracking a caseload of patients efficiently and effectively through their care pathway(s) i.e. outpatients, day case, diagnostics from referral to treatment and discharge for specific specialty areas and notifying the patient administration manager of blocks and capacity issues.

Undertaking a patient advocacy role actively case managing each patient/service users journey (customer relations and key point of contact) ensuring that they have a good patient experience and flow through their pathway efficiently and effectively, including dealing with queries, concerns, complaints, access to healthcare professionals, information on appointments and admission arrangements etc.

Working for our organisation

Sandwell and West Birmingham NHS Trust (SWB) serves Birmingham and the Black Country – one of the country’s most culturally diverse areas. It’s a friendly and welcoming place – a place where you can belong, and a place where you can grow.

We care for our patients, we care about our population, and we care about our people.

Our values – Ambition, Respect and Compassion – are at the heart of who we are. They guide us every step of the way; how we work with each other, and how we look after our patients and their families; how we respect and value the rich diversity of our team and our community.

Our Trust has always aspired to be more than a hospital, more than a healthcare provider. Our purpose is to “Improve the Life Chances and Health Outcomes of our Population.” It is what inspires, drives, and unites us every day. It’s what makes us unique.

We want working at SWB to feel like more than just a job. We want our Trust to be a place where you can feel you belong. A place where you feel happy, safe, and rewarded. A place where you can develop your career in whatever way you choose.When we say we’re ‘with you all the way’ we want you to know that we mean it.Visit the SWB website to find out more about our ambitions and people plans.

Detailed job description and main responsibilities

Please see attached Job Description and Person Specification for full details of the role requirements.

Experience

• Relevant medical secretarial experience (or AMSPAR)

Qualifications

• GCE/GCSE English or equivalent, Grade C or above.
• RSA II Typing/Word Processing or equivalent
• Shorthand qualification, 60 wpm or above.
• RSA III Typing/Word Processing or equivalent.

The four partner Trusts of the Black Country Provider Collaborative (Dudley Group NHS FT, Royal Wolverhampton NHS Trust, Sandwell & West Birmingham NHS Trust, and Walsall Healthcare NHS Trust) are actively working in partnership to deliver a collective vision focused on providing "better, faster and safer care to the population of the Black Country and beyond".

To support this vision, we are (where appropriate and safe to do so) actively looking at new models of care which:

• Better protect elective / planned care service delivery across the system by organising on a 'hot and cold' arrangement
• Consider the optimal use of resources through consolidation and specialisation, and
• Seek to reduce unwarranted variance, level up / standardise care through a 'Networked Service Solution' approach across the four sites

Against this context, although this post is hosted by Sandwell & West Birmingham NHS Trust, there may be an expectation to work flexibly acrossthefour partner Trusts to better meet patient and service needs.

As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.

Healthcare services have a significant impact on the environment. We are committed to embedding sustainable practices. We expect all colleagues to support the delivery of our Green Strategic Plan and to drive positive changes in their department by joining our Green Impact programme.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note-If this vacancy receives a high number of applications, it will close before the stated closing date. Please ensure that you have completed and submitted your application at your earliest convenience to avoid disappointment.