Medical Secretary - Cellular Pathology

Royal United Hospitals Bath NHS Foundation Trust; Bath; Hybrid; GBP 21,000 - 30,000; Part time

Job summary

Join a leading health organization as a Medical Secretary, providing critical clerical support to the Cellular Pathology team. You will enhance patient care through efficient administrative management while enjoying a supportive and progressive environment. Part-time opportunities and possible hybrid working arrangements are available, making this role adaptable to your lifestyle.

Benefits

Supportive work environment

Opportunities for progression

Wellbeing programs

Hybrid work options

Qualifications

• Previous and recent secretarial experience essential.
• Able to learn medical terminology; previous experience in healthcare desirable.
• Computer literate and capable of handling sensitive communication with staff and patients.

Responsibilities

• Audio-typing of pathological reports and support for senior secretaries.
• Weekly preparation of case lists for multi-disciplinary team meetings.
• Manage cervical screening administration tasks and other communication queries.

Skills

Audio-typing

IT Skills

Communication

Multi-tasking

Education

Word processing / audio typing qualifications or RSA level II or equivalent

Good knowledge of the English language

Tools

Microsoft Office

Winscribe digital dictation system

Ultra

Job description

1 day ago Be among the first 25 applicants

Job Overview

This role is key in providing clerical support to our Consultant Histopathologists and Senior Laboratory staff. It would be perfect for a secretary looking to develop their career as, for the right person, we are able to offer progression to a Band 4 Senior Medical Secretary.

Job Overview

This role is key in providing clerical support to our Consultant Histopathologists and Senior Laboratory staff. It would be perfect for a secretary looking to develop their career as, for the right person, we are able to offer progression to a Band 4 Senior Medical Secretary.

The department reports histology and cytology cases and supports various multi-disciplinary team meetings; providing a cellular pathology service to hospital clinicians and GPs. The secretariat are an integral part of the wider Cellular Pathology team which provides a vital service in terms of disease diagnosis and treatment. We are looking for somebody who is passionate about working for the NHS and who is keen to make a

difference.

This role can be challenging, but at the same time it is interesting and rewarding. We are a close knit team who are extremely supportive of each other, understand the pressures that each of us face and work together to provide the best possible service.

You will need possess accurate audio-typing skills and preferably have a knowledge of medical terminology. You should have great IT skills and

have the ability to learn the different systems used within Pathology.

Although this is a full-time role, for the right candidate part-time hours may be considered. Elements of the role could be done from home,

therefore a hybrid working pattern would be considered.

Main duties of the job

Working as part of a team of medical secretaries and administrative staff, the responsibilities of our Medical Secretary role are varied and would

Include

• Audio-typing of pathological reports using the Winscribe digital dictation system and the pathology computer system (Ultra)
• Support senior secretaries in the preparation of case lists for multi-disciplinary team meetings each month.
• Specific responsibility for the cervical screening administration tasks within cellular pathology which include the creation of
  
  

monthly colposcopy MDT meeting lists.

• Other administrative duties that contribute to the delivery of a full histopathology service including answering telephone and email
  
  

queries.

To arrange a tour of the department or to request further information, please contact Nichole Lycett, Cytology Manager, on extension 4723 or email [e-mail].

Working for our organisation

At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone’s contribution in supporting the exceptional, person-centred care we pride ourselves on.

We are proud to be in the top 20 best hospitals to work for in the country.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks – celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We’ve even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we’re providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.

Detailed Job Description And Main Responsibilities

Please find attached to the vacancy a detailed person specification and job description for further information about this role.

Person specification

Qualifications

Essential criteria

• Word processing / audio typing qualifications or RSA level II or equivalent
• Good knowledge of the English language to be able to communicate effectively verbally and in writing
  
  

Knowledge

Essential criteria

• Knowledge of good office & administrative practice
• Able to learn medical terminology (following a period of learning on the job if necessary) and use this effectively as part of the role.
  
  

Experience

Essential criteria

• Previous and recent secretarial experience
  
  

Desirable criteria

• Previous secretarial experience, working in a health care environment
  
  

Skills

Essential criteria

• Computer literate: able to use Microsoft Word and Email and other Office applications to maximise the efficiency of the office
• Good audiotyping skills with the ability to type correspondence with medical terminology accurately and in a timely manner
• Ability to communicate effectively and sensitively with staff and patients
• Ability to multi-task whilst maintaining high levels of accuracy
  
  

Emotional Effort

Essential criteria

• Ability to sensitively deal with queries from anxious or distressed patients and their relatives
  
  

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• B3 Cell Path Medical Secretary Job description & person spec (PDF, 408.7KB)
• Join the RUH (PDF, 1.1MB)
  
  

Further details / informal visits contact

Name Nichole Lycett Job title Cytology Manager Email address [e-mail] Telephone number 01225 824723 Additional information

Email contact preferred. My working hours are Mon - Fri, 8am - 4pm.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Part-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care

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