Medical Secretary/Booking Administrator - Peterborough

Pacomarine Limited; Peterborough; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a dedicated Medical Secretary/Booking Administrator to support their Oral & Maxillofacial Surgery Department. This role is pivotal in ensuring smooth patient pathways and delivering exceptional service to patients and medical teams alike. You will coordinate admissions, manage waiting lists, and provide vital administrative support, all while fostering a collaborative and inclusive work environment. If you are passionate about making a positive impact in healthcare and thrive in a detail-oriented role, this opportunity is perfect for you. Join a team that values diversity and is committed to excellence in patient care.

Qualifications

• Strong administrative skills with attention to detail are essential.
• Experience in a medical or healthcare setting is preferred.

Responsibilities

• Provide comprehensive secretarial support to medical teams.
• Coordinate patient admissions and manage waiting lists effectively.
• Ensure exceptional customer service and address patient inquiries.

Skills

Administrative Skills

Attention to Detail

Customer Service

Team Collaboration

Communication Skills

Education

Relevant Administrative Qualification

Tools

Patient Administration System (PAS)

Job description

Are you passionate about providing efficient and responsive service in a medical setting? Do you thrive in a role where attention to detail and excellent administrative skills are paramount? If so, we have the perfect opportunity for you!

As a Medical Secretary/Booking Administrator, you will play a crucial role in supporting Consultants and their medical teams within our Oral & Maxillofacial Surgery Department. Your primary responsibility will be to ensure the smooth provision of patient pathways, catering to individual needs while adhering to Trust requirements.

Key Responsibilities:

1. Efficient Secretarial Support: Provide comprehensive secretarial and administrative assistance to Consultants and their teams, ensuring the highest standards of service delivery.
2. Patient Pathway Management: Coordinate patient admissions and appointments using the Patient Administration System (PAS), ensuring accuracy and adherence to policies and procedures.
3. Customer Satisfaction: Strive to exceed customer expectations by delivering exceptional service and promptly addressing patient inquiries and concerns with sensitivity and confidentiality.
4. Team Collaboration: Actively participate in team meetings to maintain flexibility in managing changing workloads and contribute to departmental excellence.
5. Waiting List Management: Manage the 18-week pathway, proactively working to reduce waiting times and ensuring patients are promptly scheduled for pre-assessment and admission.
6. Liaison and Communication: Serve as the first point of contact for waiting list enquiries, liaising with patients, GPs, and other stakeholders to provide accurate information and support.
7. Cover and Support: Assist in covering workloads within the Oral & Maxillofacial Department and provide support to colleagues in their absence, ensuring continuity of service.

We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.