Medical Secretary

NHS; Newtown; Remote; GBP 29,000 - 32,000; Full time

Job summary

Powys Teaching Health Board is seeking a Medical Secretary Grade Band 4 on a fixed-term 8-month basis in Newtown, Powys. The role is full-time (37.5 hours) with typical NHS secretarial responsibilities for a Consultant Psychiatrist and MDT, including diary management and clinical documentation.

You will work with confidential patient data, use PAS/Myrddin and WCCIS, and support service activities while upholding information governance standards.

Qualifications

• Essential knowledge of medical terms and confidentiality.
• Audio typing using digital systems.
• Secretarial and administrative functions.
• Knowledge of data protection guidelines.

Responsibilities

• Provide high-quality secretarial and administrative support to the Consultant Psychiatrist, Team Manager and multidisciplinary team.
• Manage diaries, appointments, meetings, correspondence and clinical documentation.
• Organise and minute meetings, prepare agendas and monitor follow-up actions.
• Be first point of contact for patients, carers and partner agencies.
• Coordinate clinics, MDT meetings, training and travel arrangements.
• Prioritise workloads and meet deadlines.
• Maintain confidentiality and comply with policies.

Skills

Audio typing

Secretarial skills

Administrative support

Microsoft Office

Tools

PAS/Myrddin

WCCIS

Job description

Main area Medical Secretary Grade Band 4 Contract Fixed term: 8 months (until June 2027 to meet the needs of the service) Hours Full time - 37.5 hours per week (Monday to Friday 09:00 - 17:00) Job ref 070-AC112-0926-A

Employer Powys Teaching Health Board Employer type NHS Site CRHT, Fangorau, Montgomery county infirmary Town Newtown, Powys Salary £28,819 - £31,626 per annum Salary period Yearly Closing 26/10/2026 23:59

Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.

Job overview

To provide comprehensive, confidential secretarial and administrative support to the CRHT Consultant Psychiatrist, Team Manager, and wider multidisciplinary team. The post holder will manage a varied workload, organise meetings, correspondence, and records, and support the efficient running of the service.

The role requires the ability to work independently, maintain strict confidentiality, and deal professionally and sensitively with patients, carers, colleagues, and external agencies. A flexible approach is essential, together with a good working knowledge of administrative systems and healthcare databases, including PAS/Myrddin, WCCIS, and Microsoft Office applications.

Main duties of the job

Provide high-quality secretarial and administrative support to the Consultant Psychiatrist, Team Manager and multidisciplinary team.

• Manage diaries, appointments, meetings, correspondence, and clinical documentation, ensuring accuracy and timely completion.


• Organise and minute meetings, prepare agendas and documentation, and monitor follow-up actions.


• Act as a first point of contact for patients, carers, staff and partner agencies, handling enquiries professionally and confidentially.


• Support the coordination of clinics, MDT meetings, training, recruitment, travel arrangements and other service activities.


• Prioritise workloads, meet deadlines and contribute to the efficient day-to-day running of the service.


• Maintain strict confidentiality and comply with Health Board policies, information governance requirements and relevant legislation.

Working for our organisation

Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.

As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.

To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/ . There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

We would particularly welcome applications from Welsh speakers; but even if you don’t speak any Welsh, or want to develop your skills, don’t worry: the health board will support you with training.

Person specification

• Essential Knowledge of legal medical terms Audio typing to include use of digital audio systems Knowledge and experience of secretarial and administrative functions Confidential data base management including set up and maintenance Knowledge and experience of using data protection guidelines


• Desirable DBS/Welsh requirements Compassionate Leadership


• Demonstrate PTHB Values Ability to prioritise Ability to work to set objectives in a limited time frame Good analytical and problem-solving skills Attention to detail with high level of accuracy diplomacy when working with others Proven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care


• Compassionate Leadership

As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices.

We’ll value your contribution whether you’re looking for your first job, an apprenticeship, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.

You can complete your application in Welsh or English, it’s entirely your choice. Once you’ve applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.

Interested in working with us, but haven’t found the right job opportunity yet, or you require some guidance with your application, please contact our Resourcing Team on 01874 712580 or e-mail [e-mail] . We’ll be happy to have an informal chat with you.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Additional information

Please contact Team lead Debbie Brown 01686613215 if you require any further information or would like to visit the team base.