Medical Records Officer

Circle Health; Lancashire; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Holiday & leave

Private Pension

Private Healthcare

Hospital discounts

Family-friendly policies

Life insurance

Wellbeing resources

Training & development

Job summary

Circle Health Group is recruiting a Medical Records Officer to join the Medical Records department on a full-time basis (37.5 hours per week). The role requires covering a flexible shift pattern and involves preparing patient records for clinics, admissions, investigations and procedures.

You will file and retrieve documents, maintain confidentiality and GDPR compliance, support clinicians and admin teams, and use hospital IT systems to log and search patient data.

Qualifications

• Administrative experience in healthcare or records is preferred.
• Confidentiality and GDPR knowledge is essential.

Responsibilities

• Prepare patient records for upcoming clinics, admissions, investigations and procedures.
• Ensure all required documentation is filed and accessible for clinical teams.
• Locate and retrieve patient notes efficiently for clinical, admin or legal teams.
• Handle patient information with confidentiality and discretion.
• Support clinicians and admin teams by ensuring timely access to complete records.
• Log, update and search patient data using hospital PAS/EMR/EPR systems.

Skills

Administrative experience

Healthcare records

Tools

Hospital IT systems

Job description

We have an opportunity for a Medical Records Officer to join their team of staff in the Medical Records department. This is a full- time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern. Duties of this role include:

• Prepare patient records for upcoming clinics, admissions, investigations, and procedures.
• Ensure all required documentation (e.g., consent forms, test results, referral letters) is accurately filed and accessible for clinical teams.
• Locate and retrieve patient notes efficiently when requested by clinical, admin, or legal teams.
• Handle patient information with the highest standards of confidentiality and discretion.
• Support clinicians and administrative teams by ensuring timely access to complete and accurate records.
• Use electronic systems (e.g., hospital PAS, EMR, or EPR platforms) to log, update, and search patient data accurately.
  Previous administrative experience, ideally in a healthcare or records-focused role.
• Good understanding of confidentiality, GDPR, and information governance.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to manage time and priorities effectively.
• Comfortable working with IT systems and databases.
• Strong communication and interpersonal skills, with a professional and respectful manner.
  Is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.
  Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:
• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more! Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more. We're passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.