Medical Records Clerk - Clinic Prep & Case Notes

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

NHS Pension

Holiday entitlement

Health & wellbeing

Car lease scheme

Discounts

Job summary

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is seeking a Records Clerk for the Medical Records Department. The role is based in general records at DRI and involves 36 hours per week, Monday to Friday, 8am-5pm.

You will secure and manage casenotes, support outpatient clinics, and work across sites to ensure accurate, accessible patient records in line with trust policies and WE CARE values.

Qualifications

• Experience with medical records filing and retrieval.
• Ability to liaise with clinical departments and other services.
• Commitment to patient confidentiality and data protection.

Responsibilities

• Ensure patients casenotes are available at point of care.
• Pull and file medical records using filing systems; record transfers on iFIT.
• Locate, prepare and deliver casenotes for outpatient clinics per guidelines.
• Merge and amalgamate casenotes to ensure correct volumes for care moments.
• Liaise with departments, hospitals and GP practices to ensure data accuracy.
• Ensure casenotes are tagged and linked correctly; correct errors.
• Assist with culling of casenotes following retention policy.

Skills

Casenote handling

Confidentiality

Team collaboration

Tools

iFIT

Terminal Digit Filing

Job description

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is seeking a Records Clerk for the Medical Records Department. The role is based in general records at DRI and involves 36 hours per week, Monday to Friday, 8am-5pm.

You will secure and manage casenotes, support outpatient clinics, and work across sites to ensure accurate, accessible patient records in line with trust policies and WE CARE values.