Clinic Preparation Clerk

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 20,000 - 26,000; Full time

Benefits offered by this job

NHS Pension

Holiday entitlement

Health & wellbeing

Car lease scheme

Discounts

Job summary

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is seeking a Records Clerk for the Medical Records Department. The role is based in general records at DRI and involves 36 hours per week, Monday to Friday, 8am-5pm.

You will secure and manage casenotes, support outpatient clinics, and work across sites to ensure accurate, accessible patient records in line with trust policies and WE CARE values.

Qualifications

• Experience with medical records filing and retrieval.
• Ability to liaise with clinical departments and other services.
• Commitment to patient confidentiality and data protection.

Responsibilities

• Ensure patients casenotes are available at point of care.
• Pull and file medical records using filing systems; record transfers on iFIT.
• Locate, prepare and deliver casenotes for outpatient clinics per guidelines.
• Merge and amalgamate casenotes to ensure correct volumes for care moments.
• Liaise with departments, hospitals and GP practices to ensure data accuracy.
• Ensure casenotes are tagged and linked correctly; correct errors.
• Assist with culling of casenotes following retention policy.

Skills

Casenote handling

Confidentiality

Team collaboration

Tools

iFIT

Terminal Digit Filing

Job description

The Medical Records Department provides comprehensive clerical support to the trust in all aspects of patient records.

This post will be based in general records at DRI.

The post will be 36 hours Monday to Friday core hours 8am-5pm.

We securely store approx. 1.9 million volumes of patients records in 7 libraries on the three trust sites.

The post give the post holder the opportunity to liaise with multiple areas, departments and personnel.

By ensuring patients' casenotes are available, the service we provide plays an crucial part of patient care.

All aspects of the work must be carried out in accordance with Trust policies and procedures in respect of maintaining patient confidentiality whilst upholding the Trusts WE CARE values.

Main duties of the job

• Ensuring patients casenotes are available at the point of care.
• Pull and file medical records, using Terminal Digit Filing and location based filing systems; record casenote transfers on iFIT.
• Responsible for locating, preparing (to a required standard) and delivering of casenotes for outpatient clinics according to departmental guidelines.
• Merge and amalgamate casenotes to ensure the correct/relevant volume is available at the point of care.
• Liaise with other departments, hospitals, GP Practices and external companies as necessary, particularly in respect of ensuring that data on Trust computer systems is correct.
• Responsible for ensuring casenotes are tagged and associated correctly and correcting any errors.
• Have involvement towards the culling of casenotes in line with the Retention Policy.

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.