Medical Education Apprentice Foundation Programme

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust; Plymouth; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading healthcare provider is seeking an Administrative Support professional to assist with the Foundation Training Programme. The role involves providing administrative support to various stakeholders, managing documentation, and ensuring efficient office operations. Ideal candidates will be proactive and organized, capable of handling multiple tasks in a dynamic environment.

Responsibilities

• Provide administrative support to the Foundation Training Programme Co-ordinator.
• Assist Foundation Doctors in setting up their e-portfolios.
• Prepare attendance registers and certificates for teaching sessions.

Job description

Administrative Support Responsibilities

1. Provide administrative support to the Foundation Training Programme Co-ordinator, Foundation Programme Directors, and the Medical Education Manager as required.
2. Provide relevant information and support, as requested, to all internal and external stakeholders involved in the foundation programme.
3. Assist Foundation Doctors in setting up their e-portfolios.
4. Inform foundation programme trainees of the dates and venues of the courses that they are required to attend.
5. Prepare attendance registers, certificates, and other relevant paperwork regarding F1 and F2 teaching sessions.
6. Coordinate ad hoc meetings with trainees, educational supervisors, and any other meetings requested by the Foundation Team.
7. Provide additional administrative support regarding the foundation programme as required.
8. Ensure that all information regarding foundation programme placements, contact details, and supervisory arrangements is available and up to date on all relevant systems.
9. Provide general office support within the Postgraduate Medical Centre Office, including liaising with delegates, catering staff, medical reps, and suppliers.
10. Support presenters with instructions on how to use the centre's audio-visual equipment.
11. Reorganize seminar room furniture and display equipment, including moving chairs, tables, and screens as needed.
12. Manage provisional room bookings, and oversee the opening and closing of teaching rooms and the Centre.
13. Work during evenings or weekends occasionally, with adequate notice.
14. Order equipment, catering, and stationery, ensuring all financial records comply with Trust regulations.
15. Provide reception cover and answer telephones.