Medical Education Administrator

University Hospital Southampton NHS FT; Southampton; On-site; GBP 24,000 - 30,000; Full time

Job summary

University Hospital Southampton NHS Foundation Trust seeks a full-time Training, Development and Workforce Administration professional for maternity cover. This role involves coordinating various medical education initiatives while liaising with doctors and administrative teams. Applicants must have strong communication and organizational skills, along with relevant qualifications and experience.

Qualifications

• Experience as a Receptionist or Admin Assistant in a clinical/customer-focused environment.
• Administrative and organisational experience.
• Proficient in hospital computerized patient systems (desirable).

Responsibilities

• Facilitating Trust Doctors induction.
• Coordinating clinical attachments process.
• Supporting the smooth running of the UK Foundation programme.

Skills

Communication

Organisation

Attention to detail

Time management

Education

Good standard of secondary education (GSCE)

NVQ Level 3 in Business Admin

RSA 2 word processing

Tools

Microsoft Office

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for a detailed job description of the role.

Main duties of the job

We have an exciting opportunity for a Training, Development and Workforce Administration (Maternity Cover) based within the Medical Education Team University Hospital Southampton NHS Foundation Trust.

This maternity cover position will be full time (37.5h) to allow for crossover between the current team and flexibility in the job role when liaising between our doctors in training, consultants and wider departments administration teams.

The Medical Education is made up of programme coordinators and the Medical Education Team Leader. The team co-ordinates initiatives related to supporting all doctors in training and resident doctors within UHS with their educational and developmental needs and work closely with both internal and external stakeholders of all grades.

The Successful Candidates Main Responsibilities Would Be

• Facilitating Trust Doctors induction
• Coordinating the clinical attachments process
• Facilitating MiP2 teaching programme
• Administration of doctors study leave
• Supporting the smooth running of both the UK Foundation programme and the Foundation Fellowship programme.
  
  

We are looking for someone with good communication, organisation skills and the ability to prioritise your workload is essential for this role. You will need to have an accurate and systematic approach to your work and attention to detail. Effective communication skills are crucial as you will liaise with a variety of people including Junior doctors and consultants.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
• NVQ Level 3 in Business Admin or equivalent level of experience.
• RSA 2 word processing/typing or equivalent experience.
• Proficient in all aspects of Microsoft Office.
• Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment.
• Administrative and organisational experience.
  
  

Desirable criteria

• Courses / further study attended to demonstrate evidence of personal development.
• Diploma level qualification or equivalent experience.
• RSA 3
• Proficient in the use of all hospital computerised patient systems.
• Knowledge of medical terminology