Medical Directorate Assistant

Ncic; Carlisle; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

27-day holiday scheme rising to 33

NHS Discounts

Salary Sacrifice schemes including LEV

Vivup counselling

Job summary

NCIC is seeking a friendly and organised administrative assistant to join the Medical Directorate Team at Cumberland Infirmary, Carlisle. This part-time role offers 32 hours per week with flexible working options and a pro rata salary.

The post supports doctor rotas, job plans and medical appraisals, ensuring compliance with Good Medical Practice. DBS checks and sponsorship notes apply as described in the job details.

Qualifications

• NVQ 3 in administration or equivalent is required.
• Experience in a customer-focused administration role is desirable.
• Strong IT skills and knowledge of Microsoft Office applications are essential.

Responsibilities

• Provide day-to-day administrative support to the Medical Directorate.
• Assist with rotas, job planning, appraisals, and meeting support.
• Maintain records, input data, manage inboxes and support governing processes.

Skills

Teamwork

Communication

Attention to detail

Organisation

Time management

Education

NVQ 3 in administration or equivalent

Tools

Microsoft Office

Outlook

Job description

Would you like to join a centre of excellence in rural and remote healthcare?

Main area 202011 Grade NHS AfC: Band 3 Contract 18 months (Fixed Term - till May 2028) Hours

• Part time
• Flexible working

32 hours per week (Up to 32 hours available) Job ref 262-A-26-8397073

Site Cumberland Infirmary Town Carlisle Salary £25,760 - £27,476 Per annum pro rata Salary period Yearly Closing 19/11/2026 23:59

Job overview

Part time post - 32 hours per week available

The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate Team based at the Cumberland Infirmary, Carlisle. You will be required to work within a small team to provide a comprehensive administration service supporting the Medical Directorate function and teams.

Prior applicants need not apply.

Main duties of the job

To assist in the provision of a comprehensive and effective day-to-day Medical Directorate services and workstreams within NCIC.

The role is an assistant role working across various workstreams, including;Medical E-rostering,Job Planning &Medical Appraisals.

The Medical Directorate ensures compliance against the Executive Medical Director’s statutory and regulatory functions. To ensure medics are supported to undertake their contractual requirements in relation to Job Planning, Medical Appraisal & Compliance with Good Medical Practice.

In delivering its functions, the Medical Directorate works together with the other teams and Collaboratives to support the medical staff across the organisation to ensure they maintain their registered professional requirements and are revalidated and appraised to high standards.

Main duties of the job include:

Providing administrative support including record management, inbox monitoring, data input, system managing, updating systems, providing support for doctor rotas, job plans, appraisals, CPD & supporting meetings. First point of contact regarding queries to the Medical Workforce.

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Certificate of Sponsorship

CERTIFICATE OF SPONSORSHIP

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligiblevacancies.

Disclosure and Barring Service

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

Benefits

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date

Person specification

Qualifications

• NVQ 3 in administration or equivalent.

Experience

• Previous administrative experience in a customer focused organisation.
• Proven experience of working as part of a team.
• Operating word processing and computer packages.
• Experience in planning, organising and servicing meetings, including Minute Taking.

Knowledge

• Continuing professional development with portfolio
• Knowledge of working time regulations
• Knowledge of Data Protection legislation
• Use of Outlook to manage team diaries & inboxes
• Experience of admin and clerical role
• Experience of exporting, collating, analysing and drafting information into presentable formats
• Knowledge of regulatory functions related to doctors including Junior Doctor Contract & Responsible Officer Regulations

Skills

• Approachable, ability to work as part of a team
• Work to task processes and have task management prioritisation
• Ability to work accurately, prepare routine written correspondenceCapability to build and maintain effective relationships having effective communication and interpersonal skills
• Advanced IT skills including proven abilities in using Microsoft Office
• Demonstrate good attention to detail including accurate typing skills and data input
• Exhibit excellent organisational skills
• Able to maintain a professional manner
• Ability to work autonmosly

Personal Circumstances

• Flexible approach to work

Other Requirements

• Act in ways that support equality and value diversity (Level 1) Cumbria.
• Support equality and value diversity (Level 2)

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.