MBChB Administrative Officer

University of Glasgow; Glasgow; Hybrid; GBP 34,000 - 38,000; Full time

Job summary

University of Glasgow, College of Medical, Veterinary & Life Sciences, School of Medicine, Dentistry & Nursing, is seeking an MBChB Administrative Officer. This full-time, hybrid role supports the General Practice led teaching and assessment components of the MBChB programme within the Undergraduate Medical School.

The post requires HE administration experience, strong communication, and the ability to manage multiple complex tasks while meeting deadlines.

Qualifications

• Competence to undertake duties with appropriate knowledge and skills.
• SCQF Level 8 or equivalent in education and related development.
• Understanding of administration in a higher education environment.
• Knowledge of National Health and Primary Care services.
• Familiarity with University systems such as Agresso, CoreHR, Moodle, MyCampus and T4 web publishing.
• Ability to demonstrate strategic planning and decision making.
• Excellent verbal communication and interpersonal skills.
• Written communication to a high standard.

Responsibilities

• Provide high-quality administrative support for MBChB teaching and assessment.
• Support General Practice led teaching and development of MBChB programme.
• Contribute to efficient management of undergraduate medical education delivery.
• Maintain accurate records and assist with committee administration.

Skills

Strategic planning

Verbal communication

Diplomacy

Written communication

Independent working

Workload prioritisation

Attention to detail

Meeting deadlines

Numeracy

MS Office

Education

SCQF Level 8 / HND equivalent

Tools

Agresso

CoreHR

Moodle

MyCampus

T4 web publishing

Job description

College of Medical, Veterinary & Life Sciences

School of Medicine, Dentistry & Nursing

MBChB Administrative Officer

Vacancy Ref: 209813

We have an exciting opportunity for an MBChB Administrative Officer to join the Undergraduate Medical School within the School of Medicine, Dentistry & Nursing. This is a full-time (35 hours per week), open-ended position.

You will provide high-quality administrative support to enable the efficient and effective management, delivery and development of the General Practice led teaching and assessment components of the MBChB programme.

The School of Medicine, Dentistry & Nursing is renowned for pioneering teaching methods and superb facilities for undergraduate and postgraduate study. The School of Medicine, Dentistry & Nursing is part of the College of Medical, Veterinary and Life Sciences.

Visit our website for further information on The University of Glasgow’s, Undergraduate Medical School, School of Medicine, Dentistry & Nursing https://www.gla.ac.uk/schools/medicine/mus/

Informal Enquiries should be directed to Suzanne McDowall, [e-mail]

Closing Date: 2nd November 2026 at 23:45

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University.

Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/

and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too.

The University of Glasgow, charity number SC004401.

Proud member of the Disability Confident employer scheme

MBChB Administrative Officer

Company: University of Glasgow Salary: £33,951 to £37,694 a year Hours: Full-time Location: Glasgow, G12 8QQ Working pattern: Hybrid - 1 day remote Job type: Permanent Posting date: 20 Oct 2026 Closing date: 2 Nov 2026

Summary

University of Glasgow

College of Medical, Veterinary & Life Sciences

School of Medicine, Dentistry & Nursing

MBChB Administrative Officer

Vacancy Ref: 209813

Salary: Grade 6, £33,951 - £37,694 per annum.

We have an exciting opportunity for an MBChB Administrative Officer to join the Undergraduate Medical School within the School of Medicine, Dentistry & Nursing. This is a full-time (35 hours per week), open-ended position.

You will provide high-quality administrative support to enable the efficient and effective management, delivery and development of the General Practice led teaching and assessment components of the MBChB programme.

The School of Medicine, Dentistry & Nursing is renowned for pioneering teaching methods and superb facilities for undergraduate and postgraduate study. The School of Medicine, Dentistry & Nursing is part of the College of Medical, Veterinary and Life Sciences.

Knowledge, Qualifications, Skills and ExperienceKnowledge/QualificationsEssentialA1 Ability to demonstrate the competencies required to undertake the duties associatedwith this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar role(s) OR Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.DesirableB1 Understanding and experience of administration in a higher education environment.B2 Knowledge of the National Health and Primary Care services.B3 Knowledge of working with systems used within the University of Glasgow such as Agresso, CoreHR, Moodle, MyCampus and T4 web publishing.SkillsEssentialC1 Ability to demonstrate operational, strategic planning and decision making in a large organisation.C2 Excellent verbal communication and interpersonal skills.C3 Ability to demonstrate tact, diplomacy and assertiveness to build excellent relationships with students and colleagues at all levels.C4 Able to communicate effectively in writing to a high standard for the purposes of report writing, documentation, correspondence and developing online content.C5 Experience of working independently and resolving unforeseen issues and challenges.C6 Ability to prioritise own workload and that of others effectively with the confidence to take decisions when necessary.C7 Ability to always deliver high levels of accuracy, attention to detail and professionalism.C8 Proven ability to work to deadlines and multitask across several complex tasks and processes.C9 Good numeracy skills and an understanding of financial planning.C10 Experience with Microsoft Office packages.ExperienceEssentialE1 Experience of leading or managing an administration team, setting team objectives, determining priorities and managing performance.E2 Experience of handling sensitive and confidential information.E3 Experience of excellent service delivery and building stakeholder relationships.DesirableF1 Experience of working within the Higher Education sector supporting learning and teaching activities.F2 Experience in process reviews and continuous improvement.F3 Experience of clerking committees and producing accurate minutes of meetings.

Related jobs

Technician

£28,031 to £31,236 per year

University of Glasgow

Glasgow

On-site Contract Full time

Project Manager

£50,253 to £58,225 per year

University of Glasgow

Glasgow

Hybrid Contract Full time

Finance Assistant

£25,804 to £27,319 per year, pro rata

University of Glasgow

Glasgow

On-site Permanent Full time