Materials Specialist-Buyer

Dublin Aerospace Group; Exeter; On-site; GBP 25,000 - 40,000; Full time

Job summary

Exeter Aerospace is seeking a Materials Specialist to provide on-site purchasing and logistics support for the Base Maintenance unit. You will manage consumables, rotables and expendables, enter orders via Visaer, and expedite deliveries to maintain aircraft turn times.

Daily reports to Check leaders and customers on delivery dates and status are essential. The role requires strong knowledge of inventory management and procurement, initiative, and the ability to work under pressure.

Qualifications

• Knowledge of inventory management and procurement processes or ability to learn quickly.
• Strong initiative and proactive attitude to achieve objectives.
• Ability to work under pressure in a team or solo environment.
• Commercial awareness and negotiation skills.
• Excellent written and verbal communication; computer literacy.

Responsibilities

• Place orders for materials, rotables, and expendables in Visaer based on requests.
• Attend daily meetings to provide status updates on deliveries.
• Ensure purchasing supports aircraft turn time and flag issues to leaders.
• Liaise with customers, clearing queries as a priority.
• Expedite urgent requests by contacting vendors after clearance.
• Resolve order problems such as rejects, over deliveries, price queries, and short shipments.
• Maintain up-to-date order status in Visaer and ensure timely invoicing.
• Aim to optimise economic quantities and minimise order values.
• Be prepared to take on other duties as required by the Company.

Skills

Inventory management

Procurement process

Negotiation

Communication skills

Self-starter

Work under pressure

Tools

Visaer system

Job description

The role of the Materials Specialist is to provide on-site purchasing and logistics support to Base Maintenance Business Unit for the procurement of Consumables, rotables and expendables and delivery of same for aircraft under the control of Exeter Aerospace so that on time delivery of the aircraft is maintained. Provide daily reports to the Check leaders and customer on the anticipated delivery dates of materials and parts. Answer Customer queries. Enter orders via the Visaer system. Carry out necessary expediting duties to improve delivery times. Research optimum supply sources where cost and delivery issues are in need of improvement.

Key Responsibilities

• Place orders for materials, parts and rotables based on the requests in Visaer or from the Check leaders.
• Attendance at daily meetings to provide updated status as required by the Check leader.
• Ensure purchasing activity supports aircraft turn time and advise Check leader of possible issues.
• Liaising with external Customers ensuring all queries are cleared as a priority.
• Ensuring that all rotable exchanges are sent back in line with the exchange terms so late penalties are not applied.
• Ensure that the correct information is entered in the PO at the time of ordering/raising.
• Expedite urgent requests by contacting Vendors upon clearance from the Check leader.
• Resolving order related problems such as rejects, over deliveries, price queries, short shipments, invoice mismatches etc.
• Ensure that optimum economic quantities are purchased to take advantage of minimum order values.
• Work to eliminate unnecessary purchasing by reviewing previous usage and upcoming planned workload
• Maintaining up to date status of orders on Visaer.
• Ensure IT systems are used effectively and housekeeping maintained.
• Ensure that all PO ‘s are closed off so that payment can be made and that all sales orders can be invoiced in a timely fashion following completion of the aircraft visit.
• Be prepared to undertake other duties may be reasonably assigned by the Company from time to time.

Core Competencies

• Must have knowledge of inventory management and procurement process or the aptitude to quickly acquire those skills.
• Initiative and a proactive approach to achieving objectives will be key attributes for the position.
• Be a strong self-starter.
• Ability to work under pressure both in a team and alone.
• Commercially aware
• High level of business skills with a strong emphasis on negotiating.
• Top class communication skills both written and oral together with computer literacy.
• Full personal commitment to new flexible work practices and an enthusiasm for accepting and implementing change.
• An appreciation of the importance of material supplies to the Exeter Aerospace operation.
• Ability to pass Core Competency tests as required by the Company
• Where applicable, the person must satisfactorily complete a Exeter Aerospace competency assessment procedure based on GM2 145.A.30(e) prior to working unsupervised. Ref. MOE 3.14.

Ability to live and work in the UK