Materials Planning Administrator

Hotel Chocolat; Huntingdon; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

50% discount on products

70% discount for you and your guests (

Job summary

Hotel Chocolat is seeking a Materials Planning Administrator on a fixed-term contract until December 2026. You will support the Materials Management Team with data-driven decision making through reporting, data analysis and system administration.

The role is based at Hadley Park, Huntingdon, with hybrid working: three days on site and two remote. You’ll collaborate with Material Controllers and Raw Material Planners, handling purchase orders in D365 and Elucid, and contribute to KPI delivery

Qualifications

• Strong Excel skills with Vlookups and Pivot Tables.
• High levels of attention to detail.
• Good organisational and communication skills.
• Ability to prioritise tasks and escalate when necessary.

Responsibilities

• Manage and maintain a reporting suite to ensure accurate data for daily, weekly and monthly decision making.
• Collate data, calculate and issue metrics to support the Material Management team.
• Perform ad-hoc analysis tasks as briefed by the team to support business decisions.
• Support Material Controllers with inbound material deliveries and collections.
• Assist in reporting stock risk data across ingredients, packaging and consumables.
• Support Material Controllers & Raw Material Planners to achieve KPI targets.
• Assist with purchase order processes in D365 and Elucid under guidance.
• Support data readiness and cleanliness tasks for digital transformation.
• Carry out other system and reporting administrative tasks as required.

Skills

Excel

Attention to detail

Organisational skills

Communication

Prioritisation

Proactive problem solving

Tools

D365

Elucid

Job description

As we continue our mission to make peopleand nature happy through re-inventing chocolate, we’re looking for a Materials Planning Administrator to join our Materials Management Team on a fixed-term contract basis until the end of December 2026. As Materials Planning Administrator, you will support the Materials Management Team in delivering optimum material flows at Hotel Chocolat. This support will cover areas such as system administration, reporting and ad-hoc analysis to support the team in data driven decision making. You will be working alongside the team to deliver on their key objectives; such as inventory metrics, material availability and supplier management. As well as a competitive salary and a range of company benefits, you’ll receive 50% discount on all products, and a 70% discount for you and your guests when you stay at our Rabot Estate hideaway on the paradise island of Saint Lucia. Here at Hotel Chocolat, we've adopted hybrid working This means you’ll join us on site for three days a week, and for the other two days – you can work from wherever you like! The onsite location for this role is at our Factory ‘Hadley Park’, in Huntingdon, Cambridgeshire, right in the heart of where our chocolates are made and where weekly, we can produce between 4 to 6 million of the chocolates we all know and love. Hadley Park is just 5 minutes off the A141 and 1.3 miles from Huntingdon train station, with direct rail links to London King’s Cross.

What you’ll be doing…

• Manage and maintain a reporting suite to ensure accurate data is being circulated into the team for decision making on a daily, weekly and monthly cadence.
• Collate data, calculate and issue relevant metrics data to support the whole Material Management team.
• Complete ad-hoc analysis tasks as briefed by the team to support business decision making.
• Supporting Material Controllers with the management of inbound material deliveries and collections.
• Assist in the reporting of stock risk data across all categories of ingredients, packaging and consumables.
• Supporting the team of Material Controllers & Raw Material Planners in achieving an excellent team performance across the KPI suite.
• Under guidance, support with the purchase order process through our systems of D365 and Elucid.
• Support the team with data readiness and cleanliness tasks in support of digital transformation.
• Complete other system and reporting administrative tasks as required.

Who you are…

Essential

• Strong Excel skills (including Vlookups / Pivot Tables etc.)
• High levels of attention to detail
• Demonstrates good organisational skills
• Good communication skills
• Ability to prioritise tasks, escalating where necessary
• Proactive- looking for solutions to challenges, and flagging risks where you see them

Desirable

• Experience in a Manufacturing or Materials business
• Ability to interpret and present figures and analysis clearly and concisely
• Able to effectively prioritise and execute tasks at pace, in a high-pressure environment
• Ability to summarise and present data clearly and concisely

Who are we?

We’re one of the UK’s favourite premium chocolate brands, with a range of products spanning luxury gifts, alcohol and our pioneering drinking chocolate system, the Velvetiser™. A cacao pod takes years to grow – it can’t be rushed if it’s going to be just right for our products. The same can be said for Hotel Chocolat, which originally started as a mint production company before we realised it was luxury chocolate that we were really passionate about. Now, we’re market leaders in the industry. What began as an online-only business grew to over 140 stores across the UK, and we’re still growing… Today, we’re multi-category, multi-channel, and multi-territory, and our customers, colleagues, cacao farmers and suppliers all benefit from the success we make together. To learn more about us and read about our People Pledge – our commitment to equality, diversity and inclusion – click here: hotelchocolat.com/uk/engaged-ethics/our-people.html