Materials Management Assistant (Theatre)

NHS; Sheffield; On-site; GBP 24,000 - 26,000; Full time

Job summary

Join the Sheffield Teaching Hospitals NHS Foundation Trust as a Materials Management Assistant, where you will play a vital role in providing an efficient materials management service. Your responsibilities will include managing stock levels, addressing customer inquiries, and ensuring quality control in the theatre supplies. This position offers a competitive salary and is essential to improving patient care in a dynamic clinical environment.

Qualifications

• Experience in Theatre Supplies preferred.
• Experience with NHS supply chain systems is advantageous.
• Willingness to undertake further training as required.

Responsibilities

• Assist in providing materials management services.
• Dealing with enquiries from internal and external customers.
• Inspect deliveries and maintain stock levels.

Skills

Excellent Customer Care Services Skills

Excellent communication skills

Team working skills

Motivated

Innovative

Receptive to change

Education

English and Mathematics Qualification at GSCE Grade 4/C or equivalent

NVQ 3 in Health Care Support or equivalent or willing to work towards

IT experience in Microsoft Office Suite

Tools

Electronic Materials Management Systems

Stock control software

Job description

Go back Sheffield Teaching Hospitals NHS Foundation Trust

Materials Management Assistant (Theatre)

The closing date is 27 June 2025

An opportunity has arisen for a Materials Management Assistants to join our team.

The role requires the post holder to assist in providing an efficient and effective Materials Management and Receipt and Distribution service to OSCCA working closely with the clinical teams in order to improve focus on patient care.

The post holder will also be required load and unload goods as required from delivery vehicles, inspect deliveries, checking quality, quantity, and reporting any short ages or damages to Customer Services / Logistics uplifts.

Cross site cover possible as per service need.

Main duties of the job

Deals with telephone and pager enquiries from internal customer departments, external customers (eg University), and suppliers.

Provide information or documents to Finance Creditor Payments as required.

Record receipts onto computer system.

Undertakes put-away of goods in correct Stores locations

Undertake stock replenishment activities within Stores, Wards and other departments.

Transport goods to correct departments in accordance with agreed schedules.

Maintain clean and tidy environment in Store's areas and stock locations in Wards and other departments.

To undertake stock checking and recording information as required, ensuring that the Materials Management section maintains appropriate stock levels. Involves working in wards and other clinical areas in proximity to patients and clinical activity.

About us

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Job responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person Specification

Qualifications

• English and Mathematics Qualification at GSCE Grade 4/C or equivalent qualification/experience
• NVQ 3 in Health Care Support or equivalent or be willing to work towards
• IT experiences in Microsoft office Suite, particularly email/excel and spreadsheets

Experience

• Theatre Supplies Experience
• Working knowledge of recognised Electronic Materials Management Systems including Web Basket and Electronic Demand Capture interface links within NHS Supply chain
• Application of stock control software and stock review including supply chain evaluations, including interpretation of RIU reports (Back up Reports)
• Evidence of supporting the implementation of new products and change within the unit, led by BAND 3 Supervisors and Theatres Supplies Manager.
• Motivated, Innovative, receptive to change
• Excellent Customer Care Services Skills
• Excellent communication and team working skills both written and verbal

Further Training

• Willing to undertake training as required which is specific to the post as identified through service delivery.
• Willing to undertake further study
• Monitor stock levels and report any anomalies to Supervisor, Theatre Supplies Manager and Procurement Manager
• Identify budgetary ordering and anomalies escalating accordingly to Supervisor, Theatre Supplies Manager and Theatre Lead Practitioner.

Values and behaviours PROUD

• Patient First Provide optimal service by ensuring all materials and stock is present, in in the right place at the right time to ensure patients pathways through Operating Services is not compromised.
• Respectful to patients, staff, colleagues, and all internal and external contacts whilst valving diversity.
• Ownership, identify areas of improvement, contribute to open and honest culture within department, strive to continuously improve personal development and team. Ability to work flexibly to cover the needs of the service.
• Unity demonstrates unity by working in partnership with all members of multidisciplinary team and display commitment to the achievement of departmental goals.
• Delivery Be efficient/effective and accountable for own actions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

£24,625 to £25,674 a yearpa/ pro rata for part time staff