Materials and Project Coordinator

Wakefield and District Housing Limited; Castleford; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An innovative housing organization is seeking a Materials and Project Coordinator to support their Property Investment team. In this dynamic role, you will oversee procurement processes, ensuring timely delivery and compliance with regulations. Your organizational skills will be essential in managing documentation and monitoring waste across construction projects. This position offers a unique opportunity to contribute to sustainable housing initiatives while collaborating with various stakeholders. If you are proactive and customer-focused, this role could be the perfect fit for you, providing a chance to make a real impact in the community.

Benefits

26 days holiday plus bank holidays

Extra day off on your birthday

Flexible working options

Personal development opportunities

Health and wellbeing package

Volunteering Scheme

Cycle to work scheme

Discounted shopping platform

Qualifications

• Strong organisational skills and proficiency in data entry.
• Ability to manage documentation and ensure compliance with health and safety standards.
• Understanding of procurement and financial regulations.

Responsibilities

• Manage ordering process for materials and ensure compliance with procurement regulations.
• Coordinate responses to customer and supplier enquiries effectively.
• Monitor waste management and ensure documentation is accurate.

Skills

Organisational Skills

Time Management

Data Entry

Problem-Solving

Communication

Financial Management

Customer Focus

Education

Understanding of UK Construction Standards

Knowledge of Procurement Regulations

Tools

ICT Systems

Job description

Merefield House, Castleford – Hybrid working with 2 days from the office

Hours

Up to 37 available (flexible working welcomed)

End Date

20/05/2025

Reference

V069/25

We’re looking for a Materials and Project Coordinator to support the Property Investment team at Vico Homes, which oversees reinvestment projects within our properties, including installing new kitchens, bathrooms, roofing, sustainability initiatives, and fire prevention works.

Your role will involve providing technical and administrative support to ensure cost-effective procurement, timely delivery of goods, and compliance with regulations. You will also monitor waste logging, assist team members and customers, and manage project documentation to ensure safety standards are met. Ensuring that all our projects run seamlessly and effectively.

What you’ll be doing

• Manage the ordering process for materials, ensuring customer requests are respected and documentation is collated. Influence material specifications to ensure value for money and procure materials in line with procurement regulations.
• Coordinate responses to customer, supplier, and contractor enquiries, focusing on efficient issue resolution. Handle daily enquiries related to purchase orders, invoice discrepancies, and general problem-solving.
• Monitor, collate, and analyse waste management across construction projects, ensuring waste transfer notes are auditable. Collate maintenance sheets for accurate asset management and ensure compliance with site accreditations.
• Handle project documentation from start to finish, including health and safety files. Collate surveys for construction schemes, obtain utility quotations, and monitor bills for cost efficiency.
• Maintain effective communication with suppliers and management regarding material quality issues.

What we’re looking for

To join our Property Investment Team, we’re looking for someone with:

Strong organisational and time management skills, proficiency in data entry and accurate record keeping, and the ability to manage documentation while ensuring compliance with health and safety standards.

Problem-solving skills, the ability to handle enquiries effectively, and be capable of coordinating, interpreting, and presenting information logically.

A thorough understanding of procurement and financial regulations, strong budgeting and financial management skills, and a good grasp of ICT systems are essential.

Effective communication with employees, managers, tenants, suppliers, and stakeholders is crucial, as is the ability to work both independently and collaboratively.

A customer-focused mindset, commitment to sustainability, and a proactive approach to improving working practices are key.

An understanding of UK construction industry standards and current challenges in the housing sector would be beneficial.

For more details on what we’re looking for in this role, please see the Job Description below.

For more information or an informal chat about this role, please contact Evi McNally, Support Team Supervisor on 07785 575087

Please note: Interviews are scheduled for 28 May 2025.

Vico Homes is accredited by Investors in People, which means we recognise that our colleagues are our most valuable asset. As an employer we can offer you a great set of benefits which includes:

• 26 days holiday (rising to 31 after 5 years' service) and statutory bank holidays;
• an extra day off on your birthday;
• happy to talk flexible working, including options for reduced hours, compressed hours or other flexible working patterns;
• a wide range of personal development opportunities;
• a fantastic health and wellbeing package;
• access to Vico Homes Rewards for a fantastic range of lifestyle savings and salary sacrifice schemes including cycle to work, home electronics and our car benefit scheme;
• one day to take part in our Volunteering Scheme; and
• "cycle to work" scheme and discounted shopping platform.

We are an equal opportunities employer and welcome applications from all.

How to apply

• Read the job description, person specification and guidance notes below.
• Complete the supporting information form below with details of how you meet the person specification.
• We also encourage you to provide your CV if you have one but please remove any information that identifies you (e.g. your name and address).
• Email your supporting information form, and CV if you have one, [e-mail] before the closing date. Applications close at midnight on the date specified at the top of this page.

What happens next?

• You'll receive an automatic reply to let you know we've received your application.
• We'll then score all the applications against the person specification and contact you to let you know if we're inviting you to interview.

If you have any questions, please contact our Recruitment Team on the email address above.