Marketing Operations Coordinator

Global; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Global is seeking a Marketing Operations Coordinator for a 12-week fixed-term role based in London, Leicester Square. You will support marketing campaigns, events, partnerships and day-to-day operations, ensuring plans, actions and communications stay on track for Global’s radio and podcast brands.

You’ll coordinate diaries, approvals, budgets and vendor coordination, while maintaining clear records and efficient processes.

Qualifications

• Experience supporting marketing, events, operations or project activity in a fast-paced environment.
• Ability to manage multiple tasks, maintain accurate records and meet competing deadlines.
• Confident communication with a range of internal stakeholders and external suppliers.
• Experience with project trackers, meeting administration, purchase orders, invoice processing or budget support is helpful.

Responsibilities

• Coordinate marketing activity: Support the planning and delivery of marketing campaigns, initiatives and projects. Maintain project plans, trackers, schedules and status updates, ensuring deadlines and actions are clear.
• Keep teams connected: Arrange meetings, coordinate diaries, prepare agendas, capture actions and follow up on outstanding tasks. Support clear communication across internal teams and external suppliers.
• Support approvals and governance: Coordinate creative approvals and legal requests by collating information, preparing documentation, tracking progress and sharing timely updates with relevant stakeholders.
• Manage operational administration: Maintain shared process documents and team trackers. Support purchase orders, invoice processing, expenditure reconciliation and budget tracking in line with internal processes.
• Coordinate shoots, events and partnerships: Assist with logistics for shoots, experiential activity, marketing partnerships and project meetings, including schedules, call sheets, location requirements, supplier and crew coordination, and stakeholder or talent liaison.
• Support campaign reporting and improvement: Help plan and report on Outdoor advertising campaigns, including campaign photography and stakeholder updates. Support the team to test, document and embed approved AI-enabled workflows that improve efficiency.
• Provide flexible team support: Respond positively to changing priorities and carry out other reasonable duties that support the effective running of the Marketing function.

Skills

Marketing coordination

Project coordination

Organisation

Communication

Administrative tasks

Collaboration

Job description

At Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter — our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.

Your Role: Marketing Operations Coordinator

This is a 12-week fixed-term temporary role based in London – Leicester Square, within Global’s Brand Marketing Operations team.

You’ll provide organised, practical support across marketing campaigns, events, partnerships and day-to-day operations. You will help keep projects moving, information accurate and stakeholders informed, enabling the team to deliver great work for Global’s radio and podcast brands.

Key Responsibilities

• Coordinate marketing activity: Support the planning and delivery of marketing campaigns, initiatives and projects. Maintain project plans, trackers, schedules and status updates, ensuring deadlines and actions are clear.
• Keep teams connected: Arrange meetings, coordinate diaries, prepare agendas, capture actions and follow up on outstanding tasks. Support clear communication across internal teams and external suppliers.
• Support approvals and governance: Coordinate creative approvals and legal requests by collating information, preparing documentation, tracking progress and sharing timely updates with relevant stakeholders.
• Manage operational administration: Maintain shared process documents and team trackers. Support purchase orders, invoice processing, expenditure reconciliation and budget tracking in line with internal processes.
• Coordinate shoots, events and partnerships: Assist with logistics for shoots, experiential activity, marketing partnerships and project meetings, including schedules, call sheets, location requirements, supplier and crew coordination, and stakeholder or talent liaison.
• Support campaign reporting and improvement: Help plan and report on Outdoor advertising campaigns, including campaign photography and stakeholder updates. Support the team to test, document and embed approved AI-enabled workflows that improve efficiency.
• Provide flexible team support: Respond positively to changing priorities and carry out other reasonable duties that support the effective running of the Marketing function.

What You’ll Love About This Role

Think Big: Support marketing activity for some of the UK’s best-known media and entertainment brands, helping bring campaigns and partnerships to life.

Own It: Take responsibility for keeping plans, actions, approvals and operational detail on track.

Keep it Simple: Create clear, reliable processes and communications that help colleagues work efficiently.

Better Together: Build strong working relationships with teams across Brand Marketing and a range of external partners.

What Success Looks Like

In your first few months, you’ll have:

• Built a clear understanding of the team’s priorities, processes and ways of working.
• Kept project trackers, records, budgets and documentation accurate and up to date.
• Provided reliable coordination for marketing activity, meetings, approvals, shoots or events.
• Developed positive working relationships with key internal stakeholders and suppliers.
• Helped the team deliver activity smoothly, with clear communication and timely follow-up.

What You’ll Need

The ideal candidate will be proactive and willing to develop and implement innovative solutions, capable of the following:

• Marketing or project coordination experience: Experience supporting marketing, events, operations or project activity in a fast-paced environment.
• Organisation and attention to detail: Ability to manage multiple tasks, maintain accurate records and meet competing deadlines.
• Communication skills: Confidence working with a range of internal stakeholders and external suppliers, providing clear and timely updates.
• Operational administration: Experience with project trackers, meeting administration, purchase orders, invoice processing or budget support is helpful.
• Adaptability and initiative: A proactive, solutions-focused approach, with the ability to work independently and respond calmly to changing priorities.
• Collaborative approach: A willingness to support a broad range of team activity and deliver high-quality work.

Creating a place we all belong at Global

We are dedicated to creating a place where different voices are represented, amplified and celebrated. We know that we can’t serve our diverse audiences without first celebrating it in our people, which is why we’re passionate about creating an inclusive culture where every Globaller can belong. So, no matter who you are or where you are from, you can find your place at Global.

As a business, we believe in the importance of a healthy work-life balance and the value of a flexible and agile workforce. Therefore, we operate a Smart Working approach. If you need us to make any reasonable adjustments during your recruitment process, drop us an email at [e-mail], we’ll be happy to help.