MARKETING OPERATIONS & ADMINISTRATIVE COORDINATOR

Bridge to Life Ltd.; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Bridge to Life Ltd. in London seeks a Marketing Operations & Administrative Coordinator to support the marketing and commercial teams across multiple markets outside the US.

You will manage event logistics, shipments, and stock, while maintaining Salesforce data integrity and coordinating translations with sales and clinical teams. You will also assist with content updates, marketing assets from events, and back-up customer service tasks, ensuring brand standards are followed and timelines are

Qualifications

• Relevant qualification or equivalent experience in marketing operations, business administration, or a related field.
• Experience handling documentation, data, and compliance tasks with high accuracy.

Responsibilities

• Coordinate logistics for conferences, workshops, and training events, including bookings, shipments, materials, and demos.
• Maintain Salesforce records, dashboards, opportunities, and territory alignments with clean data.
• Prepare basic reports and data extracts for sales and marketing.
• Support translations and content updates across markets outside the US.
• Provide back-up support for customer service and order-processing activities.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication

Multitasking

English fluency

Education

Marketing operations qualification or equivalent

Tools

Salesforce

SharePoint

Excel

Job description

At Bridge to Life, you’ll have the opportunity to contribute to meaningful work in a growing

global organization. We value collaboration, accountability, innovation, and people who are

willing to roll up their sleeves and help build solutions.

ABOUT BRIDGE TO LIFE

Bridge to Life Ltd. is a medical device company dedicated to advancing organ preservation and

perfusion in transplantation. The Company develops and commercializes solutions that help

protect and assess donor organs, including its cold storage and flush solutions, and the

VitaSmart hypothermic oxygenated perfusion (HOPE) system. As Bridge to Life scales its U.S.

commercial presence and global operations, we are building a high-performing team

committed to improving outcomes for transplant patients.

PURPOSE

The Marketing Operations & Administrative Coordinator provides structured administrative, logistical,

and operational support to the marketing and commercial teams, ensuring the smooth delivery of

conferences, training, tenders, studies, and other marketing initiatives across markets outside the US

(OUS). Based in London alongside the Senior Manager, International Marketing, this is a hands-on

coordination role covering event logistics, shipping and inventory, Salesforce data upkeep, collateral and

translation coordination, and back-up support for customer service and order processing. The

Coordinator applies — but does not create — the Bridge to Life global brand standards, ensuring all

supported materials remain consistent with the global brand and messaging architecture under the

direction of the Senior Manager.

DUTIES AND RESPONSIBILITIES

Event & Meeting Administration

• Coordinate logistics for conferences, workshops, and training events, including bookings, shipments, banners, materials, demo equipment, and stand materials.
• Manage event documentation: agendas, feedback forms, speaker information, media release forms, contracts, and follow-up actions.
• Support planning for workshops, including travel arrangements and venue coordination.
• Arrange shipments of kits, cannula samples, demo machines, and other disposables for research projects, demos, and customer events.
• Maintain visibility of kit plans, demo stock, and disposables for workshops.
• Support collection and replacement of faulty kits and sensors, and organize collections for
• unused equipment.
• Provide back-up support for customer service and order-processing activities, including orderrelated
• paperwork, coordination with customer services, replacement shipments, customer
• communications, and follow-up on supply issues.

Data, Systems & Reporting Support

• Maintain and update Salesforce records, including duplicate account clean-up, opportunity and dashboard updates, and territory alignments.
• Prepare basic reports and data extracts for sales and marketing.
• Support website, homepage, and social media updates by providing content and event details as required.
• Track and organize marketing materials — hard copy and digital — and ensure they are up to date and consistent with the global brand.
• Coordinate translation checks with sales and clinical teams and manage language-specific resources and video/YouTube links.
• Support the development and distribution of marketing assets from events (e.g., symposium videos, case studies), applying established brand standards.

Tenders & Compliance Support

Provide administrative and coordination support for OUS tenders, studies, and related documentation.

Support compliance-related administrative tasks, ensuring accuracy and completeness of records.

Key Success Measures

• Event & Operational Delivery
• Conferences, workshops, and events supported smoothly, with materials, shipments, and demo equipment delivered accurately and on time.
• Data & Systems Accuracy
• Salesforce records kept clean, accurate, and up to date, with reliable reports and extracts delivered on request.
• Brand & Collateral Consistency
• Marketing collateral kept current and consistent with global brand standards; translation coordination completed accurately.
• Other duties may be assigned based on business needs.

Non-negotiable requirement: This role applies established global brand standards and does not

create independent regional messaging or visual identities. All materials the Coordinator tracks,

distributes, or supports must remain aligned to the Bridge to Life global brand and messaging

architecture, under the direction of the Senior Manager, International Marketing.

QUALIFICATIONS

• Relevant qualification or equivalent experience in marketing operations, business administration, or a related field.
• Equivalent combinations of education and experience will be considered.

KNOWLEDGE AND EXPERIENCE

• Proven experience supporting events, projects, or marketing operations in an administrative or coordination capacity.
• Experience handling documentation, data, and compliance-related tasks with a high degree of accuracy.
• Experience in medical device, MedTech, or a regulated healthcare environment is a plus.
• Exposure to international or multi-market coordination is a plus.

SKILLS AND ABILITIES

• Strong administrative and organizational skills
• High attention to detail and accuracy in documentation, data, and compliance tasks
• Confidence with digital tools — CRM systems (Salesforce), shared calendars, SharePoint, and basic Excel-based reports
• Ability to manage multiple parallel tasks and deadlines
• Clear communication with internal teams and external partners across different countries
• Ability to follow brand guidelines precisely
• Fluent professional English; an additional European language is a plus

HOW TO STAND OUT

• Experience in medical device, MedTech, or healthcare marketing operations.
• Familiarity with trade show, event, and shipping/logistics coordination.
• Experience with customer service or order-processing support.
• Experience working with external agencies, translation, or logistics vendors.

WORKING CONDITIONS

• This position is hybrid and reports to our London, UK office
• Workstation Area: Office/cubicle
• While performing the duties of this job, the employee is regularly required to talk or listen.
• The position requires considerable sitting and typing.
• Ability to lift and carry objects weighing up to 20 lbs.
• Travel up to 15% of the time both internationally and domestically.

A valid passport or travel documentation will be required for occasional international travel.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Bridge to Life is an Equal Opportunity Employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all employees.

ABOUT THIS DESCRIPTION

This job description is intended to provide a general overview of the responsibilities and qualifications for this role. It is not an exhaustive or comprehensive list of all duties, tasks, or responsibilities that may be required. The company reserves the right to modify, add, or remove duties at its discretion and to make reasonable accommodations as needed in accordance with applicable laws. Equivalent combination of education, experience, and skills may supplement the above minimum job requirements.