Marketing & Office Coordinator

JR United Kingdom; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in engineering-focused events is seeking a creative and organised Marketing & Office Coordinator to support business operations and drive marketing activities. The role encompasses a variety of tasks from event coordination to social media management, making it ideal for a proactive individual looking to grow in their marketing career.

Qualifications

• Previous experience in a similar Office Manager and/or Marketing & Events role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Support operational running of the business and marketing activities.
• Organise external events and manage suppliers.
• Maintain accurate and up-to-date placement records.

Skills

Organisational skills

Communication

Attention to detail

Multitasking

Content marketing

Video editing

Tools

Canva

Google Workspace

Microsoft Office Suite

Job description

Social network you want to login/join with:

Marketing & Office Coordinator, london (city of london)

col-narrow-left

Client:

Location:

london (city of london), United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

col-wide

Job Description:

Overview:

We have an opportunity for an organised and creative Office & Marketing Coordinator to support both the operational running of the business and drive our marketing and events activities.

This is a dynamic and varied role, ideal for someone who enjoys working on a diverse range of tasks, balancing administrative and organisational responsibilities with creative marketing duties.

Someone who wants to take the next step their Marketing career, helping coordinate some of the worlds biggest Engineering focused events across Artificial Intelligence and Cloud Computing.

You’ll play a key part in maintaining the smooth running of the office and supporting the sales team, while also assisting the Marketing and Community Manager with marketing channels, coordinating events and enhancing our brand presence.

The opportunity would fit someone who understands social content, who has a keen eye for design and detail and someone who wants to work in a tight knit and social environment in a very fast paced industry.

Key Responsibilities:

Marketing & Events Coordination:

Email Marketing:

• Develop and send email marketing campaigns using tools such as Brevo.

Social Media Management:

• Update company social media channels (LinkedIn, X/Twitter, YouTube, Instagram) and work closely with Marketing and Community Manager to develop ongoing strategy.
• Monitor social media insights and basic analytics to track performance and engagement (using tools like Google Analytics where relevant).

Content Creation:

• Design marketing materials using Canva (Photoshop & InDesign a bonus).
• Basic video editing for social media and promotional content.
• Copywriting for marketing materials, newsletters, social media, and website content.

Event Coordination:

• Assist the Marketing & Community Manager with organising external events (industry meetups, seminars, etc.) from venue booking to speaker coordination, managing suppliers, camera operators, and catering.

Project Management:

• Manage multiple projects simultaneously across marketing and office administration areas.

Office & Operations Management:

• Ensure all candidate CVs are formatted to company standards before submission to clients.
• Maintain accurate and up-to-date placement records in internal systems.
• Submit placement details (permanent and contract) to the accounts department.
• Draft, edit, and manage contracts for new placements, ensuring accuracy and timely delivery.
• Liaise with the accounts team to confirm invoices and manage internal reimbursements.
• Provide necessary documentation to facilitate prompt payments and reconciliation.

Inbox & Communication Management:

• Monitor and manage the company’s general inbox, responding to inquiries and distributing communications as needed.

CRM & Systems Maintenance:

• Ensure the CRM is consistently updated with accurate candidate and client information.

Operational Support:

• Oversee the smooth running of day-to-day office operations.
• Provide administrative support to the sales team to ensure efficiency and alignment with company goals.

Travel & Event Planning:

• Organise travel and accommodation for staff.
• Plan and coordinate internal company events (lunch clubs, incentives, Christmas party, etc.).

Skills & Experience:

• Previous experience in a similar Office Manager and/or Marketing & Events role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Good knowledge of Google Workspace (Docs, Sheets, Slides).
• Good knowledge of Microsoft Office Suite.
• Experience using email marketing platforms
• Social media savvy with a good understanding of content marketing and analytics.
• Proficient in Canva (Photoshop/InDesign is an advantage).
• Basic video editing experience.
• Strong attention to detail and accuracy in administrative tasks.
• Ability to work independently, take initiative, and manage priorities across different workstreams.