Marketing, Communications and Events Assistant

International Schools Today; Farnborough; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Free on-site parking

Contributory pension scheme

Death in Service

Fee remission for daughter

Job summary

Farnborough Hill is seeking a highly organised, creatively minded Marketing and Admissions assistant for a 12‑month fixed term contract. You’ll support events, content creation and communications to promote the School to prospective families and the wider community.

Working with the director, you’ll balance creativity with strong organisation, deliver Open Mornings and outreach activities, and help maintain brand consistency across channels. 8.30–4.30, 25 days holiday, onsite parking.

Qualifications

• Experience providing high-quality administrative support in a busy team.
• Experience collating content, drafting copy and newsletters or comparable communications.
• Experience in event administration with high standards for marketing and events delivery.
• Experience in social media and an interest in social media analytics.
• Basic photography skills and image editing.
• Proficiency with core office software and willingness to learn Adobe InDesign and ISAMS.
• Understanding of brand identity and applying brand guidelines to work.
• Awareness of the independent education environment and relevant expectations.

Responsibilities

• Assist planning, organisation and delivery of admissions and marketing events (Open Mornings, assessment days, taster days, outreach).
• Prepare event documentation including risk assessments and requirements.
• Distribute invitations, coordinate responses and follow-ups; manage communications.
• Coordinate with staff to gather information for events in a timely manner.
• Maintain event attendance records and compile data for post-event evaluation.
• Attend events outside normal hours and occasional local travel.
• Support newsletter content, email campaigns and press releases.
• Help maintain brand consistency across channels and update websites as needed.
• Assist with day-to-day content creation and marketing materials (InDesign where required).
• Draft social media posts for review and schedule approved content.
• Support basic website updates and photography for school events.
• Compile basic reports on event feedback and website activity.

Skills

Administrative support

Content drafting

Event administration

Social media

Photography basics

Adobe InDesign

ISAMS

Brand guidelines

Tools

ISAMS

Adobe InDesign

Job description

This new role is an exciting opportunity for a highly organised and creatively minded individual to join our busy Marketing and Admissions team at Farnborough Hill, as soon as possible, to support the design and delivery of impactful and inspiring campaigns, events and content.

This is a new role within the Marketing and Admissions team and, in the first instance, is for a fixed term 12-month contract, with the potential to extend or become permanent.

Using your excellent administrative skills and passion for marketing and communications, you will support how one of Hampshire's leading independent girls' schools is seen by prospective families and the wider community. Working closely with the whole team and reporting to the Director of Admissions and Marketing, you'll combine creativity with strong organisation and communication skills to deliver events and activities that strengthen pupil recruitment and community relationships and help celebrate everything that makes Farnborough Hill distinctive.

You will enjoy generating fresh ideas and are able to support the creation and delivery of exceptional content and events of all kinds. This is an exciting opportunity for genuine team player who enjoys making things happen and who is looking for an opportunity to build your skills delivering projects across admissions, digital marketing, events, public relations, partnerships and brand.

This is a full‑time role, fixed term 12‑month contract with the potential to extend or become permanent, with normal hours of work Monday to Friday, 8.30 am to 4.30 pm including an unpaid one‑hour lunch break and 25 days annual leave plus bank holidays. The role will involve attendance at events which fall outside normal working hours and may require occasional local travel.

The salary is dependent upon qualifications and experience.

• free on-site parking
• contributory pension scheme
• ‘Death in Service’ (four times salary paid to next of kin as a lump sum)
• fee remission for a daughter attending the School, in line with the current policy, subject to the usual standards and procedures for admission.

This is an excellent opportunity to work in a highly regarded and successful girls' independent school with motivated pupils and a strong pastoral ethos.

Responsibilities include:

1. Assist with the detailed planning, organisation and delivery of admissions and marketing events including Open Mornings, assessment days, taster days and outreach activities
2. Prepare all associated event documentation including risk assessments and event requirements
3. Distribute invitations to events, coordinate attendee responses and queries, manage reminder and follow up communications
4. Liaise with colleagues across the School to gather information for events in a timely manner
5. Maintain accurate records of event attendance and collate event data and feedback to support post event evaluation and improvement
6. Attend and support all admissions and marketing events which may occasionally take place during the evenings or weekends

Communications

1. Liaise with staff and pupils to collate and prepare newsletter content
2. Support the preparation and distribution of email campaigns and monitor responses
3. Distribute approved press releases
4. Help maintain brand consistency across all communication channels including updates to external websites where necessary

Content creation

1. Assist with the production of day‑to‑day School content such as concert programmes, service sheets and PowerPoint slide decks ensuring consistent application of our brand guidelines
2. Assist with preparation, ordering, proofing and delivery of marketing materials, merchandise and event resources using InDesign to update and create straightforward marketing assets
3. Proofread print, and digital, content for accuracy, consistency and alignment with the School’s brand and tone of voice
4. Support the Creative Executive with the collection of stories and content from across the School community for marketing purposes
5. Draft clear and engaging social media posts for review by the Creative Executive and assist with scheduling and posting of approved social content
6. Basic amendments and updates to the School’s website as required

Photography

1. Support the Creative Executive with straightforward photography of routine school events and basic editing and organisation of images if required, following the School’s policies on safeguarding, confidentiality, data protection and photography consent
2. Assist with photography shoots, equipment and logistics

Data and reports

1. Assist with compiling basic reports on event feedback, website activity and social media engagement
2. Maintain up to date mailing lists and contact records on ISAMS for feeder schools and community contacts
3. Ensure prospective pupil records on ISAMS are updated after each event
4. Handle prospective pupil and family data securely and in accordance with School policies

We’re looking for someone with:

1. Experience of providing high-quality administrative and logistical support in a busy team environment
2. Experience of collating content, drafting copy and compiling newsletters or comparable communications
3. Experience of event administration with a clear understanding of the standards required for high-quality marketing and events delivery
4. Experience in social media and an interest in social media analytics
5. The skills to undertake straightforward photography, image uploading and basic photo editing
6. Proven computer literacy skills across core office packages and able to use (or be willing to learn) Adobe InDesign and ISAMS
7. An understanding of the importance of brand identity and proven ability to apply brand guidelines to their work
8. An understanding of the independent education sector and awareness of the broader issues involved in working within an educational environment
9. A proactive, creative and enthusiastic approach to their work and who is reliable, hardworking with the highest standards of professionalism and a willingness to support others in their roles

Farnborough Hill is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Successful applicants will be required to undergo the appropriate DBS Code of Practice check.

Further information about the School can be found on our website. www.farnborough-hill.org

If you require any further information about this post or the School please telephone Mel Clark, the Headmistress’s PA, in the first instance, on 01252 545197.

Start Date: As soon as possible