Marine Operations & Data Support Coordinator

Ocean Infinity; Southampton; On-site; GBP 21,000 - 35,000; Full time

Job summary

Ocean Infinity is seeking a proactive Business Support Coordinator to join its Surface & Asset Integrity Business Unit in the UK. The role provides administrative, operational and financial support across Geophysics, Data Processing and Inspection service lines, ensuring efficient day-to-day operations.

You will work with operations, commercial, finance and crewing teams to coordinate contractor administration, procurement and reporting, enabling technical delivery and accurate financial

Qualifications

• Experience in business support, operations administration or project support within technical/operational environments.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Experience coordinating contractor administration, onboarding or personnel logistics.
• Experience managing purchase orders and invoices within an ERP system (ideally NetSuite).
• Experience with time reporting systems and supporting financial/utilisation reporting.

Responsibilities

• Act as the primary business support coordinator for the Data Intelligence Business Unit across Geophysics, Geotech, Laboratory, Data Processing and Inspection teams.
• Coordinate onboarding/offboarding of contractors with Crewing and other functions, ensuring system access, inductions and logistics are completed.
• Provide recruitment support including interview scheduling, onboarding documents and personnel administration.
• Maintain contractor records: rates, availability, documentation, and project data.
• Manage creation/closure of Purchase Orders and ensure accurate financial records.
• Coordinate contractor timesheet submissions, FLEX reporting and month-end cost information.
• Review supplier invoices in NetSuite for correct coding and allocation to projects.
• Support client invoicing with project data and documentation for Finance.
• Assist in producing monthly financial, utilisation and operational reports.
• Liaise with Finance/Commercial/Project teams to resolve admin and invoicing queries.
• Identify opportunities to improve administrative processes and systems.

Skills

Organisational skills

Attention to detail

Stakeholder management

MS Office

Tools

NetSuite ERP

Time reporting systems

Microsoft Excel

Job description

Ocean Infinity is seeking a proactive Business Support Coordinator to join its Surface & Asset Integrity Business Unit in the UK. The role provides administrative, operational and financial support across Geophysics, Data Processing and Inspection service lines, ensuring efficient day-to-day operations.

You will work with operations, commercial, finance and crewing teams to coordinate contractor administration, procurement and reporting, enabling technical delivery and accurate financial