Management Assistant - HC620968

Shared Services Partnership; Marlborough; On-site; GBP 26,000 - 29,000; Full time

Job summary

A leading company in the public sector seeks a Management Assistant in Marlborough. The role supports the Senior Leadership Team with administrative duties, managing schedules, and facilitating communications. This temporary position offers the potential for permanency based on performance and departmental needs.

Qualifications

• Qualified to QCF Level 2 or equivalent experience.
• Relevant secretarial experience in an office environment.
• Proficient in Microsoft Office software.

Responsibilities

• Act as main contact for the Senior Leadership Team.
• Manage electronic diaries, meetings, and record decisions in meetings.
• Co-ordinate with internal and external partners.

Skills

Typing

Word processing

Document layout

Microsoft Office

Education

QCF Level 2 (3-5 passes including English and Mathematics)

Job description

Management Assistant - HC620968, Marlborough

Client:

Shared Services Partnership

Location:

Marlborough, United Kingdom

Job Category:

Other

Online job hunting tools

-

EU work permit required:

Yes

Job Reference:

Job Views:

7

Posted:

02.06.2025

Expiry Date:

17.07.2025

Job Description:

Job Title:Management Assistant - HC620968

Location: Can be Andover, Basingstoke, Hart or Rushmoor

Salary:Scale 4, £26,106 - £28,653 per annum


Contract : Temporary for 12 Months - with a possibility of becoming Permanent, decision will be made by Manager by the end of the 12 months. please note: a Permanent contract is not guaranteed

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Closing Date:Friday 27th June 2025 at 23:59 hours

Information for Internal Staff who wish to apply for this role as a secondment

If you would like to apply for this temporary post as a secondment you must have the prior approval of your current Line Manager and Head of Department. Please therefore ensure you have completed the ‘Police Staff Internal Secondment Declaration’, and forwarded it as instructed to obtain their sign-off. This step must be completed so the form is submitted as part of the application process, prior to the vacancy’s closing date. Your declaration form should be uploaded alongside your application form. Please note that completion of this declaration is required whether or not your application is supported. Lack of managerial support will not prohibit you from applying, but it may have implications on your employee status. As a result you should consider this fully. Such applications will be treated on a case-by-case basis and following consultation with the Head of HR & OD, as per the Secondment guidance.

About the Role

To provide a range of support services to the Senior Leadership Team of
Hampshire Constabulary and Joint Operations Unit


Key Accountabilities include but are not limited to :


1. To act as a main point of contact for the Senior Leadership Team
maintaining electronic diaries, arranging and organising meetings and
conferences. To provide support to Senior Leaders who have force-wide
responsibility for areas of business including those which form part of a
control strategy and other areas

2. To record and produce key decisions, actions and risks at relevant
meetings. Only produce typed full minutes of meetings if it is a mandated
action.

3. To co-ordinate and liaise with internal and external key partners and
stakeholders (non-specific).

4. To create and maintain a variety of computerised records and indices
specific to roles and Commands.

5. Monitor and manage Senior Leaders’ e-mail and mailboxes, as and
when required e.g. through periods of annual leave and absence, and
maintain GDL and Command mailboxes (when applicable).


For more information about the roleclick here

Essential Qualifications

Educated to QCF Level 2 (3-5 passes including English and
Mathematics) OR work experience deemed to have brought
the postholder to a comparable level.

Relevant secretarial or administrative experience in a office
environment

Substantial experience of typing/word processing and
proficient in document layout

Computer literate - experienced in the production and use
of Microsoft Office software - Outlook, Excel, Word,
PowerPoint and Teams.

Competencies and Personal Qualities

We are Emotionally Aware - Level 1

We Take Ownership - Level 1

We are Collaborative - level 1

We Analyse Critically - Level 1

We are Innovative and Open Minded - level 1

Candidate guidance for completing an application form

Contact details for an informal discussion

Please contact the Recruitment Team at [e-mail] or on 023 8045 1611

Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.

The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: [e-mail]

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.