Maintenance Planner

Manpower UK Ltd; Scotland; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading company in maintenance support is seeking a Maintenance Planner for a contract position in Livingston. The role involves scheduling maintenance tasks, managing customer communications, and ensuring resource availability. This full-time position offers a competitive hourly wage and opportunities for on-the-job training in a collaborative environment.

Benefits

Competitive salary

Stable working hours

On-the-job training and development

Supportive and collaborative team

Qualifications

• Previous experience in a maintenance or operational support role is a plus.
• Experience with planning, scheduling, or facilities systems is desirable but not essential.

Responsibilities

• Assist Maintenance Resource Planners in scheduling and coordinating maintenance tasks.
• Manage customer queries and provide professional responses.
• Maintain records related to maintenance and contractor activities.

Skills

Strong administrative and organisational skills

Excellent communication and interpersonal skills

Ability to manage multiple tasks

Competent in Microsoft Office

Experience with planning or scheduling systems

Job description

Job Title: Maintenance Planner
Location: Livingston
Salary: 13.00 per hour
Hours: Full-time, 40 hours per week - 3 month contract
Working Pattern: Monday to Friday, 07:30 - 16:30 (1-hour unpaid break)

We are seeking a reliable and detail-oriented Maintenance Planner to support our client in Livingston. This role is key in supporting the Maintenance Resource Planners and ensuring the smooth coordination of reactive maintenance work across operations.

You will play a vital part in handling customer communication, coordinating third-party contractors, managing work schedules, and ensuring stock availability to support the maintenance technicians.

Key Responsibilities:

• Assist Maintenance Resource Planners in scheduling and coordinating reactive maintenance tasks
• Act as a point of contact for customer queries via phone and email, providing timely and professional responses
• Raise Purchase Orders (POs) for external contractors and suppliers
• Raise and process invoices for customer chargebacks
• Communicate with depot teams to check and confirm stock availability for planned maintenance work
• Maintain accurate records and administrative systems related to maintenance and contractor activities
• Support in tracking job progress and updating systems accordingly
• Collaborate with internal teams to ensure all maintenance activities are planned and executed efficiently

Skills & Experience Required:

• Strong administrative and organisational skills
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
• Competent in Microsoft Office (Excel, Outlook, Word)
• Experience with planning, scheduling, or facilities systems is desirable but not essential
• Previous experience in a maintenance, facilities, or operational support role is a plus

Why Join Us?

• Competitive salary and stable working hours
• Opportunity to work in a supportive and collaborative team
• On-the-job training and development provided
• Be part of a company that values efficiency, reliability, and excellent service

Apply now and a member of our team will be in touch!