Maintenance Coordinator

Veolia; East Hampshire; On-site; GBP 31,000 - 41,000; Full time

Benefits offered by this job

25 days annual leave

Pension scheme

Discounts on groceries

Health & wellbeing resources

Virtual GP

Volunteer day

Training and development

Job summary

Veolia in Hampshire, UK is seeking a Maintenance Coordinator to orchestrate planned and reactive maintenance across plant and equipment, ensuring work is scheduled and completed within agreed timescales. The role emphasises proactive problem solving and bringing innovative approaches to asset care.

You’ll manage maintenance data in CMMS systems, coordinate contractors, and support procurement and reporting using Power BI and Workday.

Qualifications

• Experience coordinating PPM, breakdown maintenance, servicing and repair activity within an industrial environment.
• Experience using a CMMS/maintenance-management system (Infor/HxGN preferred).
• Knowledge of plant maintenance and inspection routines.
• Experience coordinating contractors and reviewing work scopes.
• Familiar with permit-to-work, inductions, isolations and safe systems of work.
• Proficient with MS Office; Power BI or Workday/Tranman advantageous.
• Experience with maintenance purchasing, stock control and equipment records.
• Knowledge of maintenance compliance and health and safety documentation.

Responsibilities

• Manage PPM schedules for mobile and static plant ensuring timely completion.
• Coordinate reactive repairs, servicing and maintenance to minimise downtime.
• Maintain maintenance plans, work orders, defect records and logs.
• Complete routine inspections of fleet and equipment; raise defects and action.
• Schedule internal teams, external contractors, suppliers and service providers.
• Administer contractor site access, inductions, permits to work and isolation records.
• Process maintenance activity and reporting through Infor/HxGN, Workday, Tranman, Power BI.
• Support maintenance procurement, inventory control and contractor performance reporting.

Skills

PPM coordination

Contractor coordination

CMMS

MS Office

Power BI

Tools

Infor/HxGN

Workday

Tranman

Power BI

Job description

Ready to find the right role for you?

Salary: £36,012.60 per annum plus Veolia benefits

Hours: 45 hours per week

Location: Hampshire, RG25 2NS

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.

As a Maintenance Coordinator you’ll be pushing for innovative solutions to create a more sustainable future for all. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

• 25 days of annual leave plus bank holidays
• Access to our company/people’s pension scheme
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• 24 hour access to a virtual GP, 365 days a year, for you and family members in your household
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you’ll be doing;

• Manage planned preventative maintenance (PPM) schedules for mobile and static plant, ensuring work is planned, issued and completed within agreed timescales.
• Coordinate reactive repairs, servicing, inspections and maintenance interventions to minimise plant downtime.
• Maintain maintenance plans, work orders, defect records, intervention logs and audit documentation.
• Complete routine ad-hoc inspections of fleet, plant and equipment; raise defects and arrange corrective action.
• Schedule and coordinate internal maintenance teams, external contractors, suppliers and service providers.
• Administer contractor site access, inductions, permits to work, isolation requirements and compliance records.
• Process maintenance activity, work requests and reporting through Infor/HxGN, Workday, Tranman, Power BI and other site systems.
• Support maintenance procurement, inventory control, equipment/PPE monitoring and contractor performance reporting.

What we’re looking for;

• Experience coordinating PPM, breakdown maintenance, servicing and repair activity within an industrial, waste, recycling, manufacturing, engineering or facilities environment.
• Experience using a CMMS/maintenance-management system, ideally Infor/HxGN, and maintaining accurate work-order and asset-maintenance records.
• Knowledge of mobile and static plant maintenance requirements, including inspection routines and defect reporting.
• Experience coordinating contractors, including arranging site attendance, reviewing work scopes, obtaining quotations and monitoring completed work.
• Practical knowledge of permit-to-work systems, contractor inductions, risk assessments, isolations and safe systems of work.
• Competence using business and reporting systems, including Microsoft Office; experience with Workday, Tranman and/or Power BI is advantageous.
• Experience with maintenance-related purchasing, stock control, equipment registers and hire/lease equipment administration.
• Knowledge of maintenance compliance, audit-ready record keeping, health and safety documentation and contractor compliance requirements.

What’s next?

We’re proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we’re also transforming what it means to have a rewarding, purposeful career.

We’re dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long‑term condition who opt‑in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We’re also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.