Maintenance and Asset coordinator

Eisai EMEA; Hatfield; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Electric charging points

Discretionary Bonus

Free onsite parking

Subsidised onsite restaurant and cafe

Learning and development opportunities

Well-being & mental health awareness

Multi-faith prayer room

Job summary

Eisai EMEA is seeking a Maintenance and Asset Coordinator to manage the CMMS, ensuring accurate asset data, maintenance records, and regulatory compliance across the site. You will collaborate with Engineering, Operations, Quality, and Compliance to optimise asset reliability and lifecycle performance.

The role includes administering maintenance schedules, reporting on performance, and supporting audits, with a focus on data quality and continuous improvement.

Qualifications

• Experience with CMMS administration and asset management.
• Ability to generate, analyse, and present maintenance data.
• Experience supporting audits with documentation and system records.

Responsibilities

• Administer and maintain the CMMS to keep asset records and work orders accurate and compliant.
• Record, monitor, and close maintenance activities within the CMMS in line with GMP, Home Office, and company requirements.
• Develop and optimise preventative maintenance programmes within the CMMS.
• Oversee the maintenance service desk, prioritising and progressing requests.
• Monitor compliance, backlog performance, and escalate overdue activities as needed.
• Maintain asset registers and support lifecycle activities including creation, modification, disposal.
• Produce and distribute maintenance, compliance, and asset performance reports for improvements.
• Support internal and external audits with accurate records and documentation.

Skills

CMMS admin

Asset lifecycle

Excel reporting

Cross-functional collab

Audit support

Regulatory compliance

Tools

Maximo

SAP PM

Concept

EAM

Job description

Eisai is a leading research based pharmaceutical organisation with an extensive portfolio across the Oncology, Neurology and Pain therapy areas.

By joining Eisai, you will be working for an organisation with a human healthcare philosophy, which means that we put the patient first in everything we do.

Your new role

The Maintenance and asset coordinator role is to ensure the effective administration, integrity, and continuous improvement of the Computerised Maintenance Management System (CMMS), supporting maintenance compliance, asset management, and engineering performance across the pharmaceutical site.

The role is responsible for maintaining accurate asset and maintenance records, supporting regulatory compliance through robust system management and reporting, and providing data-driven insights to optimise asset reliability and lifecycle performance.

Acting as a key link between Engineering, Operations, Quality, and Compliance, the role ensures maintenance and asset information is managed effectively to support business objectives and regulatory requirements.

• Administer and maintain the CMMS, ensuring asset records, maintenance schedules, equipment hierarchies, and work order information remain accurate, compliant, and up to date.
• Ensure all maintenance activities are recorded, monitored, and closed within the CMMS in accordance with GMP, Home Office, and company requirements.
• Develop, maintain, and optimise preventative maintenance programmes within the CMMS to support asset performance and compliance.
• Oversee the maintenance service desk function, ensuring requests are accurately logged, prioritised, and progressed in a timely manner.
• Monitor maintenance compliance, work order completion, and backlog performance, escalating risks and overdue activities where necessary.
• Maintain asset registers and support asset lifecycle activities including asset creation, modification, replacement, and disposal.
• Produce, analyse, and distribute maintenance, compliance, and asset performance reports, providing insights and recommendations to support continuous improvement.
• Support internal and external audits by ensuring maintenance records, asset data, and supporting documentation are accurate and readily available.
• Act as the CMMS subject matter expert, providing user support, training, troubleshooting, and assistance with system upgrades and enhancements.
• Collaborate with Engineering, Operations, Quality, and Compliance teams to improve data quality, system effectiveness, and maintenance performance.

What are we looking for?

• Proven experience working with a Computerised Maintenance Management System (CMMS) such as Maximo, SAP PM, EAM, Concept, or similar.
• Experience administering maintenance and asset management systems.
• Experience working with cross-functional teams including Engineering, Operations, Quality, and Compliance.
• Knowledge of preventative and corrective maintenance processes, asset lifecycle management, and maintenance compliance requirements.
• Ability to generate, analyse, and present maintenance and asset performance data.
• Experience supporting audits through accurate documentation, record management, and system administration.
• Proficiency in Microsoft Office applications, particularly Excel.
• Proven experience working with CMMS platforms (e.g., Maximo, SAP, EAM, Concept) in a regulated environment.
• Proficiency in Microsoft Office tools, particularly Excel, for reporting and data analysis.
• Experience within a pharmaceutical, life sciences, or other GMP-regulated environment.
• Knowledge of GMP, Home Office, and regulatory compliance requirements.
• Understanding of asset management and reliability principles.
• Experience supporting CMMS implementations, upgrades, or data migrations.
• Familiarity with quality systems including change control, deviations, and CAPA processes.
• Experience supporting continuous improvement initiatives.

What we offer in return

Eisai offers a competitive salary and excellent wider benefits package that includes,

• Electric charging points for Electric/Hybrid vehicles
• Discretionary Bonus
• Free onsite parking
• Subsidised onsite restaurant and coffee shop
• Learning and development opportunities
• Well-being & mental health awareness programmes
• Multi-faith prayer room

You will also be based out of our excellent EMEA Knowledge Centre (EKC) facility, which is our EU Headquarters, and offers an inclusive, and collaborative working environment.

If you have any questions, please contact us on [e-mail]

Eisai Recruitment Statement

Diverse perspectives and experiences are critical to our success, and we welcome applications from all people from all backgrounds with the experience and skills needed to perform this role. We look forward to receiving your application.

We believe that diverse and inclusive teams promote wellbeing, learning and innovation, helping Eisai serve our patients, their families, our employees, and society.

Our commitment is:

• to embrace and celebrate our differences, respecting and valuing each other.
• to include equity, diversity, and inclusion practices in all that we do so everyone has a full sense of belonging.
• to value individual talent where every employee can be themselves and thrive in an environment of openness, trust, and integrity