M365 Records & Governance Specialist - Cardiff (FTC)

British Transport Police; Cardiff; Hybrid; GBP 33,000 - 41,000; Full time

Benefits offered by this job

28 days annual leave

Family-friendly policies

Pension scheme

Blue Light Card access

Job summary

British Transport Police in Cardiff is seeking a M365 Records Officer within Information Management to lead the development and implementation of records management across Microsoft 365, including Purview and eDiscovery. You will advise colleagues, ensure compliance with data protection and retention rules, and drive governance across the organisation while supporting digital records adoption and training.

The role requires strong communication and stakeholder engagement, with a focus on

Qualifications

• Educated to A-Level or equivalent experience.
• Must hold or be able to attain a recognised Records Management Qualification.
• Experience with electronic records management systems within Microsoft 365 (Purview, eDiscovery).
• Experience in information governance and data management with compliance.
• Ability to interpret complex legislation and translate into practical solutions.
• Experience in developing guidance, policies and training for new systems.

Responsibilities

• Develop and implement records management processes across Microsoft 365, ensuring data protection and retention compliance.
• Use Purview and eDiscovery to support information governance.
• Collaborate with stakeholders to improve information retention, disposal and governance.
• Provide expert advice on records management and Microsoft 365 compliance features.
• Develop and deliver policies, guidance and training for new tools and ways of working.
• Monitor compliance and identify opportunities to improve standards.
• Act as a subject matter expert for records management within Microsoft 365 and Purview.

Skills

Communication

Stakeholder engagement

Influencing skills

Policy guidance

Education

A-Level

Records Management Qualification

Tools

Microsoft Purview

eDiscovery

Microsoft 365

Job description

British Transport Police in Cardiff is seeking a M365 Records Officer within Information Management to lead the development and implementation of records management across Microsoft 365, including Purview and eDiscovery. You will advise colleagues, ensure compliance with data protection and retention rules, and drive governance across the organisation while supporting digital records adoption and training.

The role requires strong communication and stakeholder engagement, with a focus on