Logistics Coordinator

IKO; Wirksworth CP; On-site; GBP 18,000 - 23,000; Full time

Job summary

IKO invites applications for an Administration Assistant role at the Grangemill site in Wirksworth, supporting despatch and general office duties. You will liaise with IKO Transport to organise loading, prepare despatch documentation, answer calls, welcome visitors and manage room bookings.

You will bring strong organisational skills, discretion and confidentiality, with experience in despatch/logistics or administrative work, attention to detail, numeracy and the ability to work both

Qualifications

• Must be discreet and keep confidentiality.
• To be able to prioritise work load
• Effective organisational and time management skills
• Excellent telephony skills
• Attention to detail
• Previous experience in a despatch/logistics/administrative role
• Ability to communicate clearly and concisely both orally and in writing
• Good level of numeracy
• Ability to absorb information quickly
• Ability to work under own initiative but within a team.
• Previous experience of telephony systems.
• Self-development attitude
• Undertake and accept continuous development

Responsibilities

• Liaise with IKO Transport to organise loading of goods out and prepare required despatch documentation.
• Liaise with Grangemill production staff to ensure customer requirements are fulfilled.
• Control goods in/out and receive goods/services onto the system.
• Organise and manage the administration of vehicle/equipment hire.
• Answer incoming telephone calls and re-route to appropriate department.
• Manage goods in/out.
• Welcome visitors to the site.
• Receive goods/services onto system.
• Manage bookings for all meeting rooms for Grangemill site.
• Carry out office administration duties as required.
• Adhere to and process any documentation relating to Health, Safety and Environment.
• Assist with despatch including holiday cover.
• To undertake training and development activities including: Identifying and striving towards business needs
• Identifying skills to be developed

Skills

Discretion

Confidentiality

Prioritisation

Organisation

Time management

Telephony skills

Attention to detail

Numeracy

Communication

Independence

Telephony systems

Self-development

Continuous development

Tools

Despatch software

ERP system

Job description

• Liaise with IKO Transport to organise loading of goods out and prepare required despatch documentation.
• Liaise with Grangemill production staff to ensure customer requirements are fulfilled.
• Control goods in/out and receive goods/services onto the system.
• Organise and manage the administration of vehicle/equipment hire.
• Answer incoming telephone calls and re-route to appropriate department.
• Manage goods in/out.
• Welcome visitors to the site.
• Receive goods/services onto system.
• Manage bookings for all meeting rooms for Grangemill site.
• Carry out office administration duties as required.
• Adhere to and process any documentation relating to Health, Safety and Environment.
• Assist with goods despatch including holiday cover.

To undertake training and development activities including:

• Identifying and striving towards business needs
• Identifying skills to be developed

SKILLS / QUALIFICATION

• Must be discreet and keep confidentiality.
• To be able to prioritise work load
• Effective organisational and time management skills
• Excellent telephony skills
• Attention to detail
• Previous experience in a despatch/logistics/administrative role
• Ability to communicate clearly and concisely both orally and in writing
• Good level of numeracy
• Ability to absorb information quickly
• Ability to work under own initiative but within a team.
• Previous experience of telephony systems.
• Self-development attitude
• Undertake and accept continuous development