Logistics Coordinator

Atlassian Williams F1 Team; Wantage; On-site; GBP 32,000 - 52,000; Full time

Job summary

Atlassian Williams F1 Team is seeking an International Logistics Coordinator to manage day-to-day compliance of shipments by air, road and sea for UK and international events. You will coordinate cross-functional internal teams, maintain freight records and ensure HMRC documentation is correct.

The role requires 2+ years in international logistics with strong planning, attention to detail, and robust communication skills. Forklift and IATA DG qualifications are preferred.

Qualifications

• Minimum 2 years' experience in international logistics and customs.
• 2+ years' experience in coordinating cross-border shipments.
• Strong planning, attention to detail and communication skills.

Responsibilities

• Maintain day-to-day compliance of international shipments, issuing customs clearance instructions for export/import by air, road and sea.
• Coordinate non-F1 logistics with internal departments to ship event equipment and merchandise to UK and international events.
• Record and maintain internal freight registers for international movements.
• Review HMRC import/export data monthly to ensure shipments are compliant and documented.
• Develop and maintain relationships with freight forwarders and parcel carriers; resolve delays and compliance issues.
• Monitor inbound and outbound shipments and resolve delays quickly.
• Stay updated on international border and customs changes.
• Be the point of contact for internal stakeholders and suppliers on export/import requirements and commodity codes.
• Support Race Team, Test Team, Heritage and Marketing with event logistics.
• Assist Merchandise team with shipments to partners and events.
• Assist in maintaining Known Consignor Security programme and compliance checks.
• Pack and dispatch shipments, including out-of-hours and weekend cover.

Skills

Intl Logistics exp

Customs compliance

Planning

Attention to detail

Communication skills

Education

2+ years exp in Intl Logistics

Tools

Forklift Licence

IATA DG (Preferred)

Job description

Main Duties:

• Maintain the day-to-day compliance of the business’s international shipments, issuing customs clearance instructions for export and import movements by air, road and sea.

• Co-ordinate Non F1 logistics working closing with internal departments to ship event equipment and merchandise to UK and International events.

• Record and maintain the internal freight registers for international movements.

• Review monthly HMRC Import and Export data and reports, ensuring all shipments are compliant, recorded and documentation retained.

• Develop and maintain relationships with freight forwarders and parcel carriers, resolve delays and compliance issues as they arise.

• Monitor inbound and outbound shipments, resolving delays or issues swiftly.

• To keep up to date with international border and customs changes.

• To be the point of contact for internal stakeholders and suppliers to advise and guide on export and import shipping requirements, commodity codes, ensuring shipping documentation in prepared correctly to prevent transit or customs delays.

• Support the Race Team in ensuring freight documentation is compliant and retained.

• Manage the compliance of ATA Carnets, preparing the required paperwork for road movements for example, safety and security declarations.

• Support the Test Team, Heritage and Marketing departments on UK and International event logistics.

• Assist the Merchandise team with shipment to partners and events, UK and International.

• Assist in maintaining the Known Consignor Security programme and ongoing compliance checks

• Pack and dispatch shipments where required, including out of hours and weekend cover

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.

• Ensure understanding of and compliance with health and safety obligations.

• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.

• Ensure you adhere to brand rules and maintain high standards of department presentation.

• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.

• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Strong knowledge in international logistics and customs.

• Strong planning and organisational skills

• Attention to detail

• Ability to work under pressure and prioritise workload

• Strong communication skills

Qualifications and Experience Level:

• At least 2 years’ experience in International Logistics and Customs

• Experience in motorsport

• Holder of Forklift Licence (Preferred not essential)

• IATA Dangerous Goods (Preferred not essential)

Company Description

Responsible for ensuring all international movements by road, air or sea comply with UK and International customs regulations and laws.

Additional Information

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.