Logistics Coordinator

Allscreens Nationwide Ltd; Horsham; On-site; GBP 32,000 - 36,000; Full time

Job summary

Gi Group is recruiting a Logistics Coordinator in Horsham, UK. The role handles import/export documentation, courier systems, and customer enquiries to ensure timely shipments and regulatory compliance.

Hybrid of processes with GMP adherence and process improvements. 38.75 hours/week, Monday to Friday, no interview requirement mentioned.

Qualifications

• GMP knowledge or experience in GMP facilities desirable.
• Experience in an operational environment.
• Proficient with electronic/automated systems.
• Strong planning and organisational abilities.
• General admin skills: filing, photocopying, office tasks.
• High accuracy and attention to detail.

Responsibilities

• Review shipping documents and provide customs clearance instructions for incoming shipments.
• Raise required documentation for exports.
• Enter shipment details into courier ERP systems.
• File order paperwork to maintain AEO status.
• Handle internal/external customer enquiries and resolve issues.
• Track pro-forma invoices and arrange shipping to meet SLAs.
• Submit Certificates of Origin applications.
• Raise and coordinate Review of Controlled Drug Licences.
• Liaise with couriers to arrange shipments and select best options.
• Work with internal departments to complete order-related activities.
• Support cross-functional process improvements.
• Provide cross-training to team members on request.
• Apply GMP in all areas of responsibility.
• Support delivery of Logistics RFT and OTIF metrics.
• Complete additional duties as required.

Skills

GMP knowledge

Excel

MS Word

Planning

Administrative skills

Detail-oriented

Tools

Excel

MS Word

Job description

Gi Group are recruiting on behalf of our client, a global life sciences company providing products and services used in scientific research, healthcare, and industrial laboratories. As part of a global team, what you do contributes directly to the mission of enabling customers to make the world healthier, cleaner and safer.

Location: Horsham, RH12

Pay rate: £15.86 per hour

Hours: Monday to Friday, 08:30-17:00 (38.75 hours per week)

Interview process: No interviews

• Import process: Review shipping documents and provide customs clearance instructions for all incoming shipments


• Export process: Raise required documentation for all exports


• Accurately enter shipment details into courier ERP systems to support smooth collections and deliveries


• File all order-related paperwork in line with regulatory and study requirements to maintain AEO (Authorised Economic Operator) status


• Proactively handle internal and external customer enquiries and resolve issues


• Track pro-forma invoices for approval with clients/couriers; arrange shipping and follow up regularly to meet SLAs


• Submit applications for Certificates of Origin via the local Chamber of Commerce


• Raise Controlled Drug Licence applications and coordinate review/approval with the relevant Government Ministerial Department


• Day-to-day liaison with couriers to arrange shipments and source best shipping options


• Work with internal departments to ensure timely completion of order-related activities


• Support cross-functional process improvement activities


• Provide cross-training to other team members when requested by the line manager


• Apply Good Manufacturing Principles (GMP) in all areas of responsibility


• Support delivery of Logistics RFT and OTIF performance metrics


• Complete additional duties as required to meet business needs

Logistics Coordinator Preferred qualifications / experience:

• Knowledge of GMP requirements and experience in a GMP facility (highly desirable but not essential)


• Experience working in an operational environment


• Confident using electronic/automated systems and equipment


• Microsoft Excel and MS Word skills


• Strong planning and organisational ability


• General admin skills (filing, photocopying, office housekeeping)


• Able to guide and mentor others effectively


• High accuracy and attention to detail


• Commitment to compliance with cGMP, Quality Systems and training requirements

The successful candidate will be required to provide 5 years' work references.

If you're looking for a Logistics Coordinator role with consistent full-time hours

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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