Logistics Coordinator

Essential Pharma; Egham; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Pension plan

Life Insurance

Enhanced family leave

25 days annual leave

Performance bonus

Job summary

Essential Pharma in the UK is seeking a Logistics Coordinator to manage the group’s logistics across CMOs, warehouses and distributors, ensuring a compliant, cost‑efficient delivery chain and audit readiness.

You will coordinate shipments, process SAP by Design transactions, monitor performance, and maintain relationships with freight forwarders while driving continuous improvement in logistics costs.

Qualifications

• Significant experience in a logistics function, preferably with exposure to pharmaceuticals.
• Strong MS Office skills.
• Knowledge of customs procedures.
• Experience using ERP/WMS to manage inventory.
• GDP and GMP proficiency.
• Knowledge of incoterms

Responsibilities

• Organise and book shipments from CMOs to warehouses and distributors.
• Interact with logistic providers and track shipments.
• Process SAP by Design transactions, including intercompany transfers.
• Ensure audit readiness and compliance.
• Collect and crosscheck quality documents for Goods Receipt in SAP.
• Overseeing sample shipments to Quality.
• Follow up on final release of Essential Pharma medicines.
• Execute Sales Orders in SAP and ensure timely execution.
• Investigate temperature deviation reports.
• Investigate and report internal complaints.
• Maintain relationships with freight forwarders.
• Maintain tracking log of all shipments and perform analytics.
• Optimise loads and collections to reduce logistics cost % of COGS.
• Create Customer Cards detailing shipping/contacts/documentation

Skills

Logistics planning experience

MS Office skills

Tools

SAP by Design

ERP/WMS

Job description

Essential Pharma is a global pharmaceutical company working to make a difference for patients in niche populations. Everything at Essential Pharma is driven by the fact that every patient matters. We are focussed on developing and delivering medicines for patients in small, underserved or rare disease populations. Our team of 100+ people has an entrepreneurial spirit, challenging convention and working creatively to deliver results. Our headquarters are in Surrey, UK, and we have offices in Malta, France, Spain and Switzerland. We are an international business, with a growing product portfolio that reaches patients in approximately 70 countries. We cover multiple therapy areas with a particular focus on rare disease, CNS, ophthalmology and gastroenterology. Our first development-stage asset is an anti-GD2 antibody for the treatment of high-risk neuroblastoma. We have a proven track record of acquiring, investing in and commercialising treatments.

About the Role

The Logistics Coordinator is responsible for coordinating all of the group’s logistics requirements with external partners to deliver a compliant, cost effective and efficient delivery process from CMOs to warehouses and DCs and onward to further customer or supplier sites. This role is crucial in order to be audit compliant. If you are keen to join a patient centric, high-growth company, then read on and apply today!

Job Responsibilities

• Organise and book shipments from CMOs to different warehouses and distributors.
• Interact with logistic providers and track shipments
• Perform inbound and outbound SAP by Design transactions, including Intercompany transfers.
• Ensure audit readiness and compliance
• Collect and crosscheck that all Quality documents allow for Goods Receipt and post Good Receipts in SAP for purchased items (batch number, expiry date and manufacturing date)
• Overseeing Sample shipments to Quality
• Follow up on final release of the Essential Pharma medicines
• Execute Sales Orders and ensure timely execution in SAP
• Investigation of temperature deviation reports
• Investigation and reporting of internal complaints
• Maintain professional relationships with freight forwarders
• Maintain tracking log of all shipments and perform analytics
• Optimising loads and collections to achieve our target logistics cost % of COGS
• Creation of ‘Customer Cards’ detailing specifics of shipping/contacts/documentation

What You Will Bring

Qualifications

• We take a flexible approach to qualifications and instead focus on individuals who can demonstrate strong logistics planning experience.
• Strong MS office skills

Experience

• Significant experience in a Logistic function, preferably with exposure to pharmaceuticals
• Knowledge of customs procedures.
• Experience of working in ERP/WMS to manage inventory.
• Evidence of effective communication and stakeholder management.
• GDP and GMP proficiency.
• Knowledge of incoterms

Core Competencies

• Strong Agile thinker who can adapt to situations of high-speed change.
• Problem solver who can work through complex issues.
• Candidate must demonstrate a Growth mindset and willingness to learn.
• Must demonstrate integrity and high ethical standards.
• Previous demonstration of working effectively as part of team with strong collaboration.
• Demonstrates a willingness to achieve goals together and respect the view of others.
• Results orientated and accountable for actions.

What We Offer

• We understand that productivity requires balance, so we offer office-based contracts and allow flexibility on locations of work when required and appropriate. This can be different for each department so please have that conversation at interview
• Pension – you contribute 5% and we offer 5%
• Life Insurance – lump sum (tax free) death benefit of 4 x basic salary
• Enhanced family leave
• 25 days annual leave
• Discretionary annual performance bonus

What To Expect

• At Essential Pharma, every colleague matters: we want every member of the team to thrive and grow during their time with us
• Right from the interview stage, we encourage candidates to ask us questions, voice opinions and be curious
• This is a dynamic, fast-paced working environment. We expect individuals to be responsible and accountable, while understanding the importance of collaborating with colleagues to fuel success
• We pride ourselves on our inclusive culture, based on the belief that everyone brings unique strengths and perspectives
• We have an unwavering dedication to employee growth and development