Localisation Project Coordinator

OLIVER; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

OLIVER, located in London, seeks a Localisation Project Coordinator to support end-to-end localisation for multi-channel campaigns across UK and Europe. You will coordinate with internal teams and external agencies, manage asset delivery, and help integrate AI tools into localisation workflows.

You will work closely with Producers, PMs, and Creative Leads to align timelines, resources, and media formats, ensuring accurate handover of assets and timely campaigns.

Qualifications

• Experience in project coordination or project management support in an in-house creative team, agency, internship, or similar setting.
• Some exposure to localisation or transcreation processes, or interest to develop these skills.
• Comfort managing multiple projects with strong prioritisation.
• Familiarity with project management tools (Trello, Asana, JIRA, Monday.com) and ability to pick up new tools quickly.
• Proficiency with Microsoft Office (Excel, PowerPoint, Word).
• Basic understanding of creative development and production processes, and an interest in building on this.
• Knowledge of European languages is desirable.
• Experience in global or cross-functional marketing environments is a plus.
• Curiosity about how AI can improve workflows and output quality.

Responsibilities

• Support the localisation of integrated campaigns for UK and European markets across TV, Radio, OLV, Print, Social, Digital Display, and (D)OOH.
• Assist with approvals and QC processes to ensure accurate asset delivery across small to medium campaign scopes.
• Liaise with local and global teams and media agencies to confirm media formats and compile deliverables lists.
• Support trafficking activities to ensure timely and approved delivery to media owners under supervision.
• Track project timings, meeting notes, resource scheduling, scope, and approvals on creative development projects.
• Serve as the primary contact for defined tasks and smaller sub-projects, escalating broader decisions to senior PMs.
• Monitor project risk and team utilisation; flag and elevate issues promptly.
• Collaborate with creative teams to develop and hand over assets across channels.
• Coordinate with Producers, Post Producers, PMs, Campaign Managers, and Creative Leads to identify and schedule resources.

Skills

Coordination

Communication

Multitasking

Curiosity with AI tools

Problem solving

Tools

Trello

Asana

JIRA

Monday.com

Microsoft Excel

PowerPoint

Gen AI tools

Job description

Established in 2004, OLIVER is the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.

As a part of The Brandtech Group, we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision‑making, empowering our teams to produce innovative and impactful results.

Location: London, United Kingdom

About the role:

Working within the Cross Channel Marketing (XCM) Project Management function, this role is built for someone ready to develop a strong foundation in localisation project management. You'll support the end-to-end coordination of small to medium-scale multi-channel campaigns, working under the guidance of senior Project Managers and building your knowledge of creative production, localisation workflows, and media specifications.

You’ll play a key part in maintaining cross-functional alignment between internal teams, external agencies, and business partners - while contributing to the continuous improvement of localisation processes and tools.

What you will be doing:

• Support the localisation of integrated campaigns for UK and European markets across TV, Radio, OLV, Print, Social, Digital Display, and (D)OOH - working with internal teams and external agencies


• Assist with approvals and QC processes to help ensure accurate, complete asset delivery across small to medium campaign scopes


• Liaise with local and global teams and media agencies to confirm media formats and help compile deliverables lists


• Support trafficking activities, helping ensure accurate, timely, and approved delivery to media owners under senior supervision


• Track project timings, meeting notes, resource scheduling, scope, and approvals on creative development projects


• Act as the primary point of contact for clearly defined tasks and smaller sub-projects, escalating broader decisions to senior Project Managers


• Monitor project risk and team utilisation; flag and elevate issues promptly


• Work closely with creative teams - internal and external - to support the development and handover of assets across channels


• Collaborate with Producers, Post Producers, Project Managers, Campaign Managers, and Creative Leads to help identify and schedule resources based on campaign needs


• Support the integration of AI tools into day-to-day localisation workflows


• Keep knowledge of media formats and technical specifications current across existing and emerging channels, seeking guidance from senior team members for complex or unfamiliar requirements


• Assist with asset archiving and ensure documentation is accurate and complete


• Contribute to the ongoing improvement of project management processes and tools, with a focus on localisation

What you need to be great in this role:

• Experience in project coordination or project management support - from an in-house creative team, agency, internship, or comparable setting


• Some exposure to localisation or transcreation processes, or a clear interest in developing these skills


• Comfort managing multiple projects at once with strong prioritisation skills


• Familiarity with project management tools such as Trello, Asana, JIRA, or Monday.com; ability to pick up new tools quickly


• Proficiency in Microsoft Office (Excel, PowerPoint, Word)


• A basic understanding of creative development and production processes, and an interest in building on this


• Professional proficiency in a European language is desirable


• Some exposure to global or cross-functional marketing environments is a plus


• Confidence with new technology and a genuine curiosity about how digital tools can improve workflows


• Basic awareness of project budgets; ability to support spend tracking and documentation under guidance


• Basic proficiency with Gen AI tools relevant to project coordination and localisation workflows


• Curiosity about how AI can improve output quality and process efficiency


• Willingness to develop prompting skills and contribute to AI tool integration in the project cycle


• Agentic mindset: able to break tasks into clear steps and find practical solutions

Our values shape everything we do:

Be Imaginative to push the boundaries of what's possible

Be always learningand listening to understand

Be actively pro-inclusive and anti-racist across our community, clients and creations

Our recruitment process does not employ artificial intelligence for selection. We use AI to support efficiency and consistency, not to replace human judgement. Candidate evaluation and selection are conducted without AI-supported screening or decision-making. We are committed to a fair, thoughtful, and equitable experience for every candidate.

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.