Loan Kit Coordinator

HCA Healthcare, Inc.; City of Westminster; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

25 days holiday

Private healthcare insurance

Private pension contribution

Season Ticket Loan

Cycle to Work

Group Life Assurance

Critical illness cover

Maternity/Paternity pay

Staff discounts

Job summary

The Princess Grace Hospital in London is seeking a Materials Loan Kit Coordinator to join our Supply Chain team. This full-time role manages the end-to-end loan kit process for theatre procedures, ensuring kits are available for upcoming operations and coordinating with theatres, Sterile Services, Purchasing and suppliers.

You will handle bookings, receipt, reconciliation and return, plus inventory checks and supplier relationships, in a fast-paced theatre environment, contributing to patient

Qualifications

• Experience working within a theatre or surgical hospital environment.
• Excellent communication and relationship-building across clinical and non-clinical teams.
• Proactive, solutions-focused approach with strong customer service.
• Excellent organisational skills with the ability to manage multiple priorities.
• Proficient with Microsoft Word and Excel.

Responsibilities

• Coordinate end-to-end management of loan kits for procedures.
• Review theatre bookings daily and liaise with clinical teams and suppliers.
• Receive, inspect and reconcile incoming loan kits; investigate discrepancies.
• Process purchase orders, requisitions and documentation for suppliers.
• Support consignment stock, high-value inventory checks and reporting.

Skills

Theatre experience

Communication skills

Customer service

Organisation

MS Word & Excel

Job description

Materials Loan Kit Coordinator

The Princess Grace Hospital, London
Full time, 37.5 hours per week
Monday – Friday (8:00am – 4:00pm or 9:00am – 5:00pm)
Permanent
£28,860 per annum plus excellent benefits

We're looking for a Materials Loan Kit Coordinator to join our Supply Chain team based at The Princess Grace Hospital. This team plays a critical role in supporting surgical services by managing the end-to-end loan kit process for theatre procedures. Loan kits provide essential prostheses, instruments and consumables required for patient surgeries, ensuring clinical teams have access to specialist equipment exactly when it is needed. Working closely with Theatres, Sterile Services, Purchasing, Accounts Payable and external suppliers, the team helps maintain the highest standards of patient care and operational efficiency.

As a Loan Kit Coordinator, you'll be responsible for coordinating the full lifecycle of surgical loan kits, from booking and ordering through to receipt, reconciliation and return. You'll work with theatre teams to ensure the correct kits are available for upcoming procedures, investigate discrepancies, manage supplier relationships and support the accurate processing of documentation and purchase orders. This is an excellent opportunity for someone who enjoys working in a fast-paced theatre environment and wants to play a visible role in supporting life-changing surgical care. Your attention to detail and ability to build strong relationships will help ensure procedures run smoothly and patients receive the highest quality care.

Above all else, we're committed to the care and improvement of human life. It's this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other's may think this is just a role in Supply Chain, but to us, you'll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What you’ll do:

• Coordinate the end-to-end management of loan kits required for surgical procedures, ensuring kits are available and delivered on time.
• Review theatre bookings daily and liaise with clinical teams and suppliers to arrange appropriate equipment and prostheses for upcoming cases.
• Receive, inspect and reconcile incoming loan kits, investigating discrepancies and coordinating resolutions with suppliers and clinical stakeholders.
• Process purchase orders, requisitions and supporting documentation to ensure the timely payment of suppliers and accurate charging of used items.
• Support the management of consignment stock, high-value inventory checks and reporting of loan kit activity and exceptions.

What you’ll bring:

• Experience working within a theatre or surgical hospital environment.
• Excellent communication skills with the ability to build relationships across clinical and non-clinical teams.
• Strong customer service skills and a proactive, solutions-focused approach.
• Good organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Computer literacy including Microsoft Word and Excel, alongside strong attention to detail.

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we're one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

By caring for our employees, we empower them to provide exceptional care for our patients. That's why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As a Loan Kit Coordinator, you'll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.

Our mission is simple, above all else we're committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

• Unique and Individual : We recognise and value everyone as unique and individual
• Kindness and compassion: We treat people with kindness and compassion
• Honesty, integrity and fairness: - We act with absolute honesty, integrity and fairness
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity

Reasonable adjustments

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we're happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.

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