Litgiation Secretary

Clayton Legal; Sefton; On-site; GBP 18,000 - 26,000; Full time

Job summary

Clayton Legal in Southport is seeking an experienced Litigation Secretary for a full-time, office-based role. The successful candidate will provide high-quality secretarial and administrative support to fee earners within the Litigation department, including drafting and proofreading legal documents and managing case files.

Key duties include diary management, file administration, liaison with clients and courts, and ensuring deadlines are met with accuracy and confidentiality in a professional

Qualifications

• Experience as a Legal Secretary or similar role is preferred.
• Strong audio and copy typing skills with high accuracy.
• Proficient in Microsoft Office and legal case management systems.

Responsibilities

• Provide comprehensive secretarial support to Litigation fee earners.
• Format and proofread legal correspondence, court documents, and witness statements.
• Manage diaries, appointments and meetings.
• Handle calls, emails and correspondence professionally.
• Open, maintain and close client files per firm procedures.
• Maintain filing systems and ensure accuracy.
• Prepare court bundles and organize case documents.
• Liaise with clients, courts, counsel and third parties.
• Assist with drafting and submission of legal forms.
• Monitor important dates and deadlines; support case management.
• Perform audio and copy typing as required.
• Maintain confidentiality and handle sensitive information.

Skills

Legal secretarial experience

Audio typing

Copy typing

MS Office proficiency

Organisational skills

Time management

Deadline awareness

Professional communication

Tools

Microsoft Office

Legal case management systems

Job description

Litigation Secretary

Location: Southport

Full-time | Office-based

My client is currently recruiting for an experienced and highly organised Litigation Secretary to join a well-established legal practice in Southport.

This is a full-time, office-based position offering the opportunity to work within a professional and supportive legal environment. The successful candidate will provide high-quality secretarial and administrative support to fee earners within the Litigation department.

Key Responsibilities

• Providing comprehensive secretarial and administrative support to Litigation fee earners
• Preparing, formatting and proofreading legal correspondence, court documents, witness statements, and other legal documentation
• Managing diaries, arranging appointments, and coordinating meetings
• Handling incoming and outgoing telephone calls, emails, and correspondence professionally
• Opening, maintaining, and closing client files in line with firm procedures
• Managing electronic and paper filing systems and ensuring files are accurate and up to date
• Preparing court bundles and supporting the organisation of case documentation
• Liaising with clients, courts, counsel, experts and other third parties
• Assisting with the preparation and submission of legal forms and documentation
• Monitoring key dates, deadlines, and appointments
• Supporting fee earners with case management and general administrative duties
• Undertaking audio and copy typing as required
• Maintaining confidentiality and handling sensitive information appropriately

About You

• The successful candidate will ideally have:
• Previous experience as a Legal Secretary, Litigation Secretary or Legal Assistant
• Experience supporting fee earners within a Litigation or Dispute Resolution department
• Strong audio and copy typing skills
• Excellent written and verbal communication skills
• A high level of accuracy and attention to detail
• Strong organisational and time-management skills
• The ability to prioritise workloads and work effectively to deadlines
• A professional and client-focused approach
• Confidence using Microsoft Office and legal case management systems
• The ability to work independently while contributing positively to a team

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