Legal Secretary

Harwood Recruitment Solutions Ltd; Basingstoke; On-site; GBP 22,000 - 28,000; Full time

Job summary

Harwood Recruitment Solutions Ltd is supporting a well established law firm in Basingstoke which is recruiting a legal secretary to cover a 12 month maternity contract with the Litigation and Employment teams. The role will involve providing administrative support to the Head of Litigation and the Employment department, including document preparation, diary management, and client liaison.

Key tasks include handling correspondence, typing from digital dictation, filing, opening and closing

Qualifications

• Administrative experience within the legal sector; familiarity with Litigation or Employment is advantageous.
• Experience using computer systems; familiarity with case management systems is beneficial.
• Organised and able to prioritise work for multiple fee earners.
• Proven ability to follow verbal instructions and maintain client confidentiality.

Responsibilities

• Prepare documents and correspondence, including mail and enclosures.
• Prepare letters and legal documents; type from digital dictation.
• Photocopying, filing, and handling matter files.
• Open and close matter files; manage telephone queries and client communications.
• Take messages, arrange appointments, and manage diaries.
• Provide general support to other departments and cover reception when needed.

Skills

Administrative experience

Litigation knowledge

Diary management

Attention to detail

Confidentiality

Tools

MS Word

Outlook

Case management systems

Job description

I'm currently supporting a well established Law firm in Basingstoke who is recruiting for a legal secretary to cover a 12 month maternity contract supporting the Litigation and Employment team. The role will involve undertaking administrative tasks to support the Head of Litigation and the Employment department.

This includes a wide range of tasks, in particular:

• preparing documents and correspondence, including preparing mail and enclosures.
• preparing letters and legal documents
• typing from digital dictation
• photocopying and filing;
• opening and closing matter files;
• handling telephone and other queries from clients and others including taking initial enquiries.
• taking telephone messages; making appointments and managing diaries
• General support for other Departments when necessary (e.g. in the event of sickness, absence on holiday cover or pressure of work)
• Post cover where necessary
• Liaising with the Administration Assistant regarding photocopying requirements and, where necessary (i.e. due to absence) to carry out photocopying
• Working in tandem with other staff in the Department
• Reception cover where necessary
• Any other duties as reasonably directed by the Directors

Requirements

• Administrative experience within the legal sector; experience of working within Litigation or Employment would be advantageous but is not compulsory.
• Experience of using computer and software systems; experience of case management systems would be beneficial.
• Organised and able to prioritise working for multiple fee earners.
• Proven ability to work from verbal instruction
• High level of attention to detail and understanding of client confidentiality.

this is a fantastic opportunity to working within a friendly and supportive law firm, offering excellent benefits and competitive salary