Library Assistant

Gibson Dunn; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Gibson Dunn in London seeks a Library Assistant to support the RIM Department and UK/APAC offices with day-to-day library and research tasks.

You will manage the attorney book allowance data, respond to new client profiles, test new resources including GenAI tools, assist with joiners/departures, and coordinate with US colleagues to maintain smooth operations.

Qualifications

• Minimum of 2 years of general office experience, preferably in a law firm.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and teamwork.
• Effective written and verbal communication.
• Proficient with Microsoft Word/Excel/Outlook and Quest.

Responsibilities

• Assists with the Attorney Book Allowance process, including entering data in the firm’s book allowance database.
• Responds to New Client Profiles, acquisition requests and relevant research request intake via Quest.
• Assists with testing and adoption of new resources, including GenAI research tools, as directed by RIM leadership.
• Assists with new joiner & departure processes, including license and user access maintenance and requests.
• Assists with cataloguing and managing Looseleaf filing.
• Processes invoices for the department.
• Collaborates with the US Library Assistant on administrative and operational tasks to ensure seamless departmental workflow.
• Performs other tasks and duties as needed to support the global RIM Department.

Skills

Organizational skills

Initiative / self-motivated

Attention to detail

Strong communication skills

MS Word / Excel / Outlook

Familiarity with Quest

Tools

Quest

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in London, the Library Assistant will be responsible for a broad range of administrative and operational tasks that support the daily function of the department. The role works closely with the RIM Global team to support the operational needs of the UK and APAC offices.

The RIM Department provides research assistance to the Firm’s attorneys and business services teams and oversees all research related subscriptions and online research resources; therefore, the candidate must be very flexible and highly committed to quality, customer service, teamwork and supporting Firm and department goals in a fast-paced environment.

This role reports to the Research Manager.

Responsibilities include:

• Assists with the Attorney Book Allowance process, including entering data in the firm’s book allowance database.
• Responds to New Client Profiles, acquisition requests and relevant research request intake via Quest.
• Assists with testing and adoption of new resources, including GenAI research tools, as directed by RIM leadership.
• Assists with new joiner & departure processes, including license and user access maintenance and requests.
• Assists with cataloguing and managing Looseleaf filing.
• Processes invoices for the department.
• Collaborates with the US Library Assistant on administrative and operational tasks to ensure seamless departmental workflow.
• Performs other tasks and duties as needed to support the global RIM Department.

Qualifications:

• Must have strong organizational skills with ability to handle multiple tasks simultaneously.
• Must be self-motivated and be willing to take the initiative to complete tasks accurately and in a timely manner.
• Excellent attention to detail and the ability to work harmoniously with others.
• Effective oral and written communication skills, along with strong customer service skills.
• Strong knowledge of Microsoft Word, Excel, and Outlook.
• Familiarity with request management platforms like Quest.

Experience:

• A minimum of 2 years of general office experience is required, with prior experience in a law firm preferred.
• Candidates with a combination of education and relevant work experience that demonstrate the required skills and knowledge will be considered.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail].