Legal Library Assistant - Research & Operations

Gibson, Dunn & Crutcher; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Gibson Dunn, based in London, seeks a Library Assistant to support a broad range of administrative tasks and the daily operations of the RIM department. You will work with the UK and APAC offices and assist with research subscriptions and resources, ensuring quality and customer service in a fast-paced environment.

The role involves data entry for book allowances, onboarding/offboarding tasks, and collaboration with the US team to maintain smooth workflow.

Qualifications

• Must have strong organizational skills with ability to handle multiple tasks simultaneously.
• Must be self-motivated and willing to take initiative to complete tasks accurately and in a timely manner.
• Excellent attention to detail and the ability to work harmoniously with others.
• Effective oral and written communication skills, along with strong customer service skills.
• Strong knowledge of Microsoft Word, Excel, and Outlook.
• Familiarity with request management platforms like Quest.

Responsibilities

• Assists with the Attorney Book Allowance process, including entering data in the firm’s book allowance database.
• Responds to New Client Profiles, acquisition requests and relevant research request intake via Quest.
• Assists with testing and adoption of new resources, including GenAI research tools, as directed by RIM leadership.
• Assists with new joiner & departure processes, including license and user access maintenance and requests.
• Assists with cataloguing and managing Looseleaf filing.
• Processes invoices for the department.
• Collaborates with the US Library Assistant on administrative and operational tasks to ensure seamless departmental workflow.
• Performs other tasks and duties as needed to support the global RIM Department.

Skills

Organizational skills

Multitasking

Initiative

Attention to detail

Communication skills

Customer service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Quest

Tools

Quest

Job description

Gibson Dunn, based in London, seeks a Library Assistant to support a broad range of administrative tasks and the daily operations of the RIM department. You will work with the UK and APAC offices and assist with research subscriptions and resources, ensuring quality and customer service in a fast-paced environment.

The role involves data entry for book allowances, onboarding/offboarding tasks, and collaboration with the US team to maintain smooth workflow.