Legal Secretary: Proactive Diary & Billing Support

Confidential; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Confidential in London is seeking an organised Secretary to join a law firm on a full-time permanent basis. You will provide high-quality secretarial support to fee earners, manage workloads, coordinate diaries, correspondence and documents.

You'll work closely with Partners, Associates and admin teams, handle travel, billing processes, and business development activities, ensuring deadlines and professional standards are met.

Qualifications

• Experience as a secretary within a professional services firm.
• Strong knowledge of Microsoft Office applications.
• Experience with branding guidelines and house styles.

Responsibilities

• Proactively manage fee earners' diaries and coordinate client meetings.
• Coordinate travel arrangements and expenses for fee earners.
• Prepare letters, agendas and meeting papers with accuracy and speed.
• Support end-to-end billing and time recording processes using AX and related systems.
• Maintain electronic and paper filing, and update CRM records (InterAction).
• Assist with business development activities and event coordination.

Skills

Microsoft Office

Tools

InterAction CRM

OCR/PDF software

Document Management

SharePoint

AX

Job description

Confidential in London is seeking an organised Secretary to join a law firm on a full-time permanent basis. You will provide high-quality secretarial support to fee earners, manage workloads, coordinate diaries, correspondence and documents.

You'll work closely with Partners, Associates and admin teams, handle travel, billing processes, and business development activities, ensuring deadlines and professional standards are met.