Legal Secretary- Commercial & Residential Real Estate

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Legal Secretary to provide vital administrative support within the Commercial and Residential Real Estate sectors. This role involves a variety of tasks, including client interaction, document preparation, and travel arrangements, ensuring that fee earners can focus on their core responsibilities. The ideal candidate will have at least three years of experience, a relevant secretarial qualification, and a strong proficiency in Microsoft Office. Join a dynamic team where your contributions will be valued and where you can grow in your career.

Qualifications

• 3+ years as a Legal Secretary in Residential and Commercial Real Estate.
• Proficient in Microsoft Office and diary management.

Responsibilities

• Provide comprehensive secretarial support to fee earners.
• Manage client correspondence and document preparation.
• Assist with travel arrangements and billing processes.

Skills

Legal Secretary Experience

Microsoft Office Proficiency

Diary Management

Attention to Detail

Client Interaction

Travel Arrangements

Education

Secretarial Qualification (ILEX, Pitmans, Quest, RSA, or equivalent)

Job description

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Legal Secretary- Commercial & Residential Real Estate, london (city of london)

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Client:

Reed

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

6

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Role Overview

The Legal Secretary will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.

Duties/Responsibilities

• Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organization.
• Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
• Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
• Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
• Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
• Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
• Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
• Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
• Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
• Billing Support: Assist fee earners with billing processes.

Skills & Experience

• At least 3 years of professional experience as a Legal Secretary / Legal PA within Residential and Commercial Real estate
• A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
• Proficient in using Microsoft Office packages in a professional capacity.
• Experience in full diary and email management.
• High level of attention to detail.
• Ability to prioritise tasks effectively.