Legal Secretary/Admin Assistant

Puro Associates; Birmingham; On-site; GBP 25,000 - 31,000; Full time

Job summary

Puro Associates seeks an experienced Legal Secretary or Legal Administration Assistant to support Family and Public Law matters within a busy legal team. You will manage diaries, prepare court bundles, open and close files, and ensure accurate electronic case records while maintaining confidentiality.

The role offers an opportunity to develop skills in a supportive environment, with emphasis on client care and handling sensitive information for vulnerable clients in a professional,

Qualifications

• Prior experience in a legal secretarial or administrative role is required.
• Strong knowledge of Family Law, including private and legally aided matters where possible.
• Excellent IT skills with MS Office and document management systems.

Responsibilities

• Providing day-to-day secretarial and administrative support to solicitors and the wider legal team.
• Opening and closing client files and maintaining accurate electronic case records.
• Managing diaries, monitoring key dates and ensuring court deadlines and appointments are recorded accurately.
• Preparing court bundles, scanning documents and maintaining organised electronic files.
• Checking correspondence and transcribed documents for accuracy before final approval.
• Saving and recording emails, letters, attendance notes and court documentation on the case management system.
• Assisting with time recording, timesheets and other administrative tasks to support the smooth running of legal matters.
• Monitoring relevant legal aid portal notifications and ensuring actions are recorded and followed up.
• Liaising professionally with clients, external agencies, solicitors and other stakeholders.
• Assisting with expert enquiries and obtaining quotations where required.
• Maintaining confidentiality and adhering to data protection, compliance and office procedures.

Skills

Legal secretarial experience

Family Law knowledge

IT skills (MS Office)

Diary management

Job description

Are you an experienced Legal Secretary or Legal Administrator with a background in Family Law? Are you looking to join a supportive legal team where you can develop your skills and make a real difference to clients? We are currently recruiting for a Legal Secretary / Legal Administration Assistant to join an established legal team, providing essential administrative and secretarial support across Family and Public Law matters. This is an excellent opportunity for an organised and proactive individual with strong family law knowledge, excellent client care skills and the ability to work effectively in a busy legal environment.

Key Responsibilities:

• Providing day-to-day secretarial and administrative support to solicitors and the wider legal team.
• Opening and closing client files and maintaining accurate electronic case records.
• Managing diaries, monitoring key dates and ensuring court deadlines and appointments are recorded accurately.
• Preparing court bundles, scanning documents and maintaining organised electronic files.
• Checking correspondence and transcribed documents for accuracy before final approval.
• Saving and recording emails, letters, attendance notes and court documentation on the case management system.
• Assisting with time recording, timesheets and other administrative tasks to support the smooth running of legal matters.
• Monitoring relevant legal aid portal notifications and ensuring actions are recorded and followed up.
• Liaising professionally with clients, external agencies, solicitors and other stakeholders.
• Assisting with expert enquiries and obtaining quotations where required.
• Maintaining confidentiality and adhering to data protection, compliance and office procedures.

About You

• Previous experience in a legal secretarial or legal administration position.
• Good working knowledge of Family Law, ideally including private family and legally aided matters.
• Excellent IT skills, including Microsoft Office and electronic document management systems.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• A professional, approachable and client-focused manner.
• The ability to handle sensitive information and communicate empathetically with vulnerable clients.
• The confidence to work independently while contributing positively to a wider team.
• Good attention to detail and a proactive approach to problem-solving.

Experience with legal aid portals, court documentation and legal case management systems would be advantageous. An understanding of Public Law matters would also be beneficial.

What's on Offer?

• Salary of up to £28,000 per annum, depending on experience.
• The opportunity to develop your experience within Family and Public Law.
• A varied role within a professional legal environment.
• The opportunity to contribute to a team supporting clients through sensitive and important legal matters.